Associate Facility Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The Accommodation Management Unit (AMU) is responsible for implementing policies and procedures relating to the provision of housing for UNMISS and non-UNMISS personnel residing within UNMISS premises. Its services include allocation of transit and permanent accommodation, managing conference room bookings, processing of requests for alteration of UNMISS provided accommodations, distribution of water to offices, ensuring payment of rental rates for UNMISS provided accommodation and use of facilities within UNMISS compounds.

With a high turnover of Mission personnel, especially uniformed personnel and a shortage in available housing, AMU is committed to ensuring prudent management and utilization of accommodation facilities.

The Associate Facilities Management Officer will work under the overall supervision of the Chief Accommodation Management Unit or his/her delegates.

• Contribute with the analysis, review, and improvement of existing practices, policies, procedures and plans to enhance operational activities. • Contribute with the drafting of AMU related broadcasts, Mission Directives (MDs) and SOPs. • Brief new staff members and visitors of Rules and Regulations related to the Camp. • Check accommodation units that require maintenance and liaise with respective sections, especially Engineering Section. • Coordinate the work of AMU staff assigned for office maintenance as well as the maintenance of the Camp. • Establish and maintain solid communication and working relationship with AMU stakeholders. • Organize check in and check out of staff members on official travel or leaving the camp. • Assist with the preparation of specifications for accommodation’s furniture. • Prepare and submit accommodation certificates/ occupancy reports to Rent Recovery Cell for timely rent recoveries. • Prepare reports related to Accommodations. • Receive and process accommodation requests in a fair and transparent manner. • Take care of the concerns of the staff accommodated in the camps. • Verify inventories in accommodation units occupied by staff members and arrange for replacement of missing items. • Provide and facilitate the Meet and Greet Services include. - Meet new personnel at the arrival terminal of the Juba International Airport and welcome them in a warm and professional manner. - Transfer the new arriving personnel to Human Resources Check-In office, - Book transit accommodation, assist with accommodations check-in and arrange transfer from the airport to the assigned accommodation, - Provide the welcome pack (containing basic toiletries, tea, coffee, and orientation brochures, list of important contracts, and annotated maps). - Provide information on mandatory induction training and security briefings. - Provide guidance on procedures for obtaining a laptop, mobile phone and SIM card, radio, driving permits, Personal Protection Equipment (PPE), and ballistics blanket, - Organize a tour of the important facilities within the camp. - Provide advice on access to mobile networks and the internet where applicable, - Introduce new personnel to section focal point. • Perform any other duties as assigned by the supervisor.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

facilities management, hotel/house management, general administration, logistics, or related area is required, including 2 years of experience providing facilities management and/or hotel/housing support in an international organization, government or public sector.

• Experience working with PeopleSoft/Oracle based ERP systems is desirable. • Experience in coordination of administrative support among multiple stakeholders is desirable. • Experience in supporting VIPs is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.