Assistant Transport

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Supervision, induction and duty of care of UN Volunteers (Roles and Responsibilities of Host Entities)

UN Volunteers should be provided equal duty of care as extended to all host entity personnel. Host entity support to the UN Volunteer includes, but is not limited to: • Introductory briefings about the organisation and office-related context including security, emergency procedures, good cultural practice and orientation to the local environment; • Support with arrival administration including setting-up of bank accounts, residence permit applications and completion of other official processes as required by the host government or host entity; • Structured guidance, mentoring and coaching by a supervisor including a clear workplan and performance appraisal; • Access to office space, equipment, IT support and any other systems and tools required to complete the objectives of the assignment including a host entity email address; • Access to shared host entity corporate knowledge, training and learning; • Inclusion of the volunteer in emergency procedures such as evacuations; • Leave management; • DSA for official travel, when applicable; • All changes in the Description of Assignment occurring between recruitment and arrival or during the assignment need to be formalized with the United Nations Volunteer Programme; • Investigate misconduct: sharing reports with the UNV; • Provide emergency assistance, e.g. the death of volunteer or medical evacuation, in collaboration with UNV. Accept letters of guarantees or potential liabilities for covering medical costs not claimable under medical insurance in extraordinary situations (e.g. isolation facilities` services during pandemics).

Under the authority and supervision of the Transport Assistant or his/her designated representative(s), the UN Volunteer will perform the duties associated with this assignment.

1. Conduct the distribution of non-expendable transport equipment:

- Conduct a semi-annual physical inventory of non-expendable transport equipment in accordance with established procedures and timelines. - Carry out vehicle inspections and handovers. - Maintain records of non-expendable transport equipment. - Process vehicle accident/incident report documents and prepare damage discrepancy reports on the UMOJA system.

2. Tasks of the Transport Maintenance Workshop:

- Coordinate the maintenance and repair of UN-owned vehicles in accordance with vehicle manufacturer standards. - Perform vehicle inspections as workshop receptionist. - Create service orders in the UMOJA system, monitor and coordinate workshop activities. - Prepare reports on workshop performance, customer support and other workshop-related activities - Enter and update information in the Electronic Vehicle Monitoring System (EVMS) - Prepare travel requests in the UMOJA system for technicians assigned to perform tasks at various team locations in the central sector and follow up with stakeholders for DSA processing and payment.

3. Transport Warehouse Duties:
   • Maintain a stock of light and heavy vehicle spares and distribute required quantities to workshop technicians.
   • Carry out regular physical stock checks and transport inventory verifications.
   • Maintain stock records in accordance with established procedures and deadlines.

- Determine technical specifications, part numbers and draft Stock Transfer Order (STO) requests for spare parts, tools and equipment in accordance with UMOJA procedures - Ensure that sufficient stock is available at all times, that surplus or obsolete parts are disposed of appropriately and that a Cargo Movement Request (CMR) is created on the FSS system.

4. Transport dispatching duties: -Coordinate the provision of regular shuttle services on established routes. -Coordinate the provision of ad hoc transport services to meet all requirements, including the movement of personnel and equipment for operational purposes. -Monitor mechanical conditions and ensure that daily maintenance is carried out on all dispatch vehicles and shuttle buses. -Maintain records and documentation related to assigned tasks and prepare reports - Monitor mileage and fuel consumption reports and initiate fuel requisitions for all MINUSCA-owned light and heavy vehicles in Kaga Bandoro.

   5. Tasks related to driver testing of transport vehicles:
   • Maintain databases to monitor mission personnel in possession of a UN driver's license
   • Create driver's license applications in FSS and assist in conducting driver's test evaluation for MINUSCA personnel in Kaga Bandoro.

5. Perform other related tasks as requested by supervisors. In addition, UN Volunteers are encouraged to integrate the mandate of the UN Volunteers program into their mission and to promote voluntary action by engaging with communities as part of their work. Thus, UN Volunteers should devote part of their working time to some of the following suggested activities:

- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and actively participate in UNV activities (e.g. events marking International Volunteer Day); - Become familiar with and build on traditional and/or local forms of volunteerism in the host country; - Provide annual and end-of-mission reports on UNV actions, results and opportunities.
- Contribute to articles/essays on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. 13. Expected results / outputs - As an active member of the transport team, provide efficient, timely, responsive, user-friendly and high-quality support to MINUSCA and its beneficiaries in the performance of its duties, including: - Check the readiness of all dispatch vehicles prior to use and verify that all equipment supplied to the respective vehicles is in working order.

•Professionalism: demonstrated understanding of operations relevant to UN; technical capabilities or knowledge relevant or transferrable to procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; •Integrity: demonstrate the values and ethical standards of the UN and MINUSCA in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority. •Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; •Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. •Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; •Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; •Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards MINUSCA’s mission and vision, as well as to the UN Core Values.

• Transport Management, Logistics or similar, Certificate of recognized professional training and extensive experience in a transportation management occupation. • Other desired/mandatory required technical knowledge • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; (if not applicable, delete) • Sound security awareness; • Have affinity with or interest in Transport volunteerism as a mechanism for durable development, and the UN System.

Central African Republic is a non-family duty station with a difficult security and working environment. Living conditions are acceptable in Bangui, but security instructions need to be strictly complied with. The country is landlocked with very limited travel possibilities and surrounded by countries with volatile and security problems (Chad, DRC, Sudan, and Cameroon). Volatile socio-political situation and social unrest and grievance in particular in the capital city Bangui with frequent civil servants strikes causing interruption of health, education and civil service due to years of unpaid salaries. Power cuts are a norm causing insecurity in town. The population in Bangui including the expatriates is concerned about increasing cases of criminalities as a direct result of the March 2013 coup by the SELEKA – a coalition of rebel groups and recent events in December 2013 Kaga Bandoro is located in eastern CAR, approximately 600 Km from Bangui (capital city). Security situation is stable there, no need for an escort. MINUSCA have identified two houses to be used as guests’ houses. The rehabilitation is in process and the houses will be ready around end of November 2014. For now, offices are also used as accommodations. The local market is well furnished of basic goods and opened all the week. Conditions of Service Note COVID-19. The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for international UN Volunteers to begin their assignments at their assigned duty station and UNV cannot guarantee assignments will proceed as normal. This is at the discretion of the host entity. Candidates proceeding to interview are recommended to discuss the likelihood of travel and possible alternative arrangements with the host entity. If selected, candidates should carefully consider the circumstances before accepting UNV’s offer. In cases where the UN Host Entity partner has requested the UN Volunteer to perform their assignment remotely, the Post Adjustment Multiplier (PAM) and related entitlements to be paid may be adjusted to the temporary duty station from where the UN Volunteer has been requested to work if requested by the UN Host Entity. The initial contract is issued upon arrival for the period indicated above. The contract can be extended depending on continuation of mandate, availability of funding, operational necessity and satisfactory performance. However, there is no expectancy of renewal of the assignment. A UN Volunteer receives a Volunteer Living Allowance (VLA), which is composed of a Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three). The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be calculated using by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate US$ 1,651. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website - http://icsc.un.org. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station. UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.