Assistant Project Officer (SC-8/2)-AMN-21-ED-3

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,643 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Parent Sector : Education Sector (ED) Duty Station: Amman Job Family: Education Type of contract : Non Staff Level : Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 12-SEP-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- UNESCO is currently implementing the System Strengthening Partnership (SSP) programme with the Ministry of Education (MoE), through a Multi-Year Trust Fund (MPTF) with the generous funding of Canada, the Italian Agency for Development and Cooperation, Switzerland and Norway (through NORCAP). The four-year programme (2019-2023) aims to support the MoE in strengthening evidence-based, strategic, and crisis-sensitive, policymaking, and coordination at the MoE. Through this multi-year programme, UNESCO will strengthen the core functions of the MoE in planning and budgeting, monitoring and reporting, research and evaluation, data and information management, and coordination and partnership. Furthermore, the programme aims to further strengthen an enabling institutional environment for crisis-sensitive planning in Jordan, including risk management. Technical support will also be provided to the MoE in areas of data collection, analysis and utilization by reinforcing the MoE’s capacity to maintain, manage and utilize the OpenEMIS platform. Within this context, UNESCO is seeking to hire an **Assistant Project Officer** to provide administrative and logistical support to the project team in the planning, implementation, monitoring and evaluation of the project. Long Description ---------------- Under the overall authority and guidance from the Head of the UNESCO Amman Office, and the Education Programme Specialist, as well as the direct supervision of the Project Officer for the System Strengthening Partnership Programme, the **Assistant Project Officer** will be responsible for supporting project activities on a day to day basis by carrying out the following tasks and responsibilities : - **Programme & Coordination** 1. Facilitate daily coordination with the Ministry of Education, development partners, consultants, UNESCO Headquarters, UNESCO Regional Bureau for Education in the Arab States, and other relevant counterparts and partners to support project implementation; 2. Assist in the preparation and organization of meetings, workshops, seminars, and other project-related events; 3. Prepare meeting minutes and support in the follow-up of action items; 4. Support in the update of project workplans; and development of terms of references for project activities. - **Contract Management** 1. Assist in each stage of contract management, through the preparation of contracts, documents for contract committee (when necessary), follow up on deliverables and deadlines, and processing payments in line with UNESCO administrative rules and regulations; 2. Support the development, and oversight of large and complex contracts, such as implementation partnership agreements through both preparation and implementation phases, while ensuring that effective monitoring and assurance mechanisms are in place in line with UNESCO administrative rules and regulations; Long Description ---------------- - **Budget & Financing** 1. Assist in budget and financial management of project, tracking project expenditure, preparations of budget revisions; 2. Conduct spot checks where necessary to ensure programmatic and financial compliance; 3. Provide support in the preparation of project proposals and budget; 4. Support in the preparation of requested information for audits. - **Procurement** 1. Carry out procurement procedures, including preparing request forms, obtaining quotations and preparing purchase orders in line with UNESCO administrative rules and regulations; - **Translation** 1. Oversee the translation, finalization, layout, design, printing, and dissemination of project-related reports and publications. 2. Provide support in interpretation and translation of documents from English into Arabic and Arabic to English as required. - **Communication** 1. Support in the development and implementation of a communication and visibility strategy for System Strengthening Partnership programme; 2. Support the development of communication and visibility materials, and; 3. Upload and organize photos and other communication and visibility materials related to the project, and for the Education Unit to the Education shared drive. Long Description ---------------- - **Other** 1. Coordinate official travel of the Education Programme Specialist and the project team, including timely submission and follow up on Travel Authorizations, follow up on UNDSS security clearances, transportation arrangements, flight reservations, accommodation and travel claims; 2. Draft routine correspondence, letters, reports, as well as documents related to administrative matters; 3. Develop, maintain, and update database for files and records related to the project and other projects and programmes of the Education Unit. 4. Undertake any other tasks assigned by the Head of Office, Education Programme Specialist, and Project Officers, and provide administrative and logistical support to the Education Unit as needed. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education:** - University Degree in education, social sciences, interdisciplinary studies, administration or a related field for this position. **Work Experience:** - Minimum 5 years of work experience in a similar function. **Skills and competencies:** - Excellent verbal communication and writing skills in English and Arabic; - Excellent coordination skills; - Demonstrated proficiency in basic office software tools (MS Office suite) and use of relevant IT solutions; - Strong organizational, planning and prioritization skills; - Ability to be proactive and work independently with minimal supervision, and; - Ability to work efficiently under pressure and in a multicultural environment. **Languages:** - Fluency in English and Arabic is required. **DESIRABLE QUALIFICATIONS** ---------------------------- **Work Experience:** - 2 years of working in the field of education is an asset; - Previous experience in working in the UN system, an international organization, or a non-governmental organization, and familiarity with administrative, financial, and procurement systems and processes would be an asset. **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website](https://icsc.un.org/) and [UNESCO's career website](https://unesco.jobs2web.com/). **ASSESSMENT** -------------- Evaluation of qualified applicants may include an assessment exercise and a competency-based interview. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update [here](https://en.unesco.org/careers/geographicaldistribution)) are equally encouraged to apply. All applications will be treated with the strictest confidence. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.