Logistics Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN-OCHA Regional Office for the Middle East & North Africa was newly established in 2023 in Amman, Jordan, and covers in varying scopes the MENA region, including Jordan, Syria, Lebanon, Occupied Palestinian Territories, Iraq, Iran, Yemen, and Libya. This UNV assignment will contribute to the work of the Administration Unit, which provides support to the Regional Office (RO), Country Offices (CO), and Humanitarian Assistance Teams (HAT) in the region, on policies, procedures, and processes in the management of human resources, budget and finance, acquisition and contracts, facilities and property, travel and transportation, and information and communication technology.

The Unit goals are to put in place procedures and carry out transactions in compliance with UN regulations and rules, provide quality and timely administrative and logistical support and reporting, and ensure that resources are accurately accounted for and utilized efficiently.

National UN Specialist Volunteers in Jordan are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of JOD 1,068.5; • Annual and learning leaves; • Free Medical and life insurance; and • Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Under the direct supervision of the Administrative Officer, the Logistics Specialist is expected to assist the Administration Unit in putting new systems in place for the management of OCHA ROMENA facilities and fleet. The UNV Logistics Specialist will also be required to liaise and engage with authorities on protocol matters, including preparing relevant documentation and correspondence. The UNV Logistics Specialist will perform the following tasks:

Fleet Management • Prepare, test, roll out, and evaluate the OCHA Driver’s app into full operation, including liaising with developers for bug fixes, broadcasting to staff, and training users. • Establish standard operating procedures (SOP) for fleet management in English/Arabic for OCHA ROMENA, by adapting OCHA guidelines and incorporating adapted relevant elements from the Department of Operations Surface Transport Manual. • Establish a road safety manual by adapting the UN Security Management System road safety manual in English/Arabic for OCHA ROMENA. • Establish a Driver’s Handbook by adapting the Department of Peacekeeping Operations Driver’s Handbook in English/Arabic for OCHA ROMENA. • Establish an SOP on road accidents and incident/accident reporting. • Review current fleet operations, identify gaps in efficiency and non-compliance with UN policies, and establish new control mechanisms, accordingly, including management of dispatch operations, drivers’ schedules, workload, overtime, vehicles, fuel, and repairs and maintenance. • Establish vehicle inspection reporting and yearly maintenance plan. • Review with all UN entities in Jordan their long-term agreements for vehicle maintenance and repairs. • Enhance and maintain the fleet management database for km driven, fuel consumption, repairs, and maintenance by vehicle as well as drivers’ workload and overtime statistics. • Liaise and engage with authorities on the feasibility of switching all vehicles to diplomatic plates and streamlining periodical registration and insurance processes. • Run daily dispatch and logistics operations and coordinate with other country offices for border movements.

Facilities Management • Assess the premises for needed repairs and maintenance, environmental impact reduction, disability-friendliness, and overall amenities, and provide a detailed report on the feasibility and estimated costs of recommendations. • Implement approved enhancement projects, including providing scopes of work, bills of quantity, and technical specifications for the procurement of services and supervising contract implementation after award. • Collaborate with interior designer and landscape architect on the façade and interior enhancements. • Establish a system for facilities management and monthly inspection of premises. • Assist in the property inventory and barcoding, including for assets, furniture, and serialized equipment. • Review space allocation based on office restructuring and implement organized and timely relocations. • Carry out a preliminary market survey for new premises, including establishing estimates for enhancements and relocation.

Protocol • Draft correspondence and requests to government departments, ministries, or consulates, and liaise and follow up thereafter on various processes, including visas, residencies, licenses, and privileges, goods imports, vehicle registration, airport and lounge facilities, special diplomatic accesses, tax exemptions, etc. • Collect copies of official documents and establish a protocol database with alarms for the expiry of travel documents, residencies, admin cards, vehicle registration, etc. • Establish SOP for protocol processes.

• Professionalism • Creativity • Planning and organising

facilities management, fleet management, and/or logistics is required. • Excellent drafting, formulation, and reporting skills in English and Arabic are required. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment is required. • Working knowledge of dealing with governmental entities is desirable. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Have affinity with or interest in administrative and logistics work, volunteerism as a mechanism for durable development, and the UN System.

Amman, the capital, is a peaceful city with over four million residents. People are friendly to visitors. Services in terms of banking, transportation, health, and communications are easily available. Though Arabic is the official language, English is widely spoken among the majority of the population, especially in Amman. The road network is good both in terms of spread and quality of the roads. Public transportation in Amman is limited. Taxis are relatively cheap and easily available. There are a number of shopping malls, restaurants, gyms, and cinemas. A large variety of accommodation options can be found; however, it is worth noting that prices in Amman have generally increased in the past few years. There are no specific security threats. Amman is a very easy city in which to live; it is large, has many amenities, is very modern, and is serviced by an international airport with direct flights to most capital cities. According to the assessment of the UN Department of Safety & Security (UNDSS), Jordan is a family duty station (category A hardship).

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her housing and other living essentials. National UN Volunteers are part of the insurance plan.