Assistant in charge of Finance and Administration (Malabo)

Contract

This is a SC-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-4 contracts.

**OVERVIEW** ------------ Parent Sector : Sector For Administration and Management (ADM) Duty Station: Equatorial Guinea Job Family: Administration Type of contract : Non Staff Level : Level 4 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 15 DEC 2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- In order to ensure effective management of programmes and projects implemented by UNESCO and ensure the presence, positioning and better visibility of the Organization and its actions in Equatorial Guinea, it is planned the recruitment of an Assistant in charge of Finance and Administration of the UNESCO Project Office, based in Malabo. Under the general authority of the Coordinator of the Malabo Project Office and the direct supervision of the Administrator of the UNESCO Regional Office for Central Africa based in Yaoundé, the Assistant in charge of Finance and Administration of the Malabo Project Office will assist in the administrative and financial management of the various programmes and activities of UNESCO in the territory of Equatorial Guinea. In his capacity as the certifying agent, the incumbent will have a functional hierarchical line with the Finance and Administrative Officer. To this end, he (she) will be responsible for: Long Description ---------------- ***General responsibilities*** • Assist and support the Coordinator of the Malabo Project Office on all administrative, budgetary, financial, and human resources, premises and security tasks within the Project Office; • Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of financial and human resources, as well as the provisions of the agreement with the host country; • Provide regular and timely information on financial and human resources to the Coordinator of the Malabo Project Office. • Maintain inventory systems and ensure that the Organization's assets are protected at all times; • Ensure the proper maintenance of premises, equipment, furniture and vehicles; • Ensure that the financial resources and expenses of the Project Office are properly accounted for and comply with UNESCO regulations, rules, policies and procedures; and that the internal control systems are adequate and operational; • Monitor and advise the Coordinator of the Malabo Project Office on the financial situation of projects and programs; • Ensure the efficiency of local banking transactions and arrangements and compliance with local financial and banking regulations and UNESCO policy; • Ensure that procurement procedures for goods and services comply with UNESCO rules and procedures. Long Description ---------------- ***Human resources responsibilities*** • Participate in collaboration with the Administrator of Yaoundé in the development of a continuous human resources development plan for the staff of the Project Office; • In collaboration with the administration of Yaoundé, advise the Coordinator of the Malabo Project Office on personnel issues - and provide information to the administration of Yaoundé, in particular on: the processing of staff actions, extension and converting appointments, recruiting, updating job descriptions, etc. ; • Maintain the organizational chart of the Project Office and the lists of temporary staff and consultants • Collaborate with the Yaoundé administration and HRM on all matters relating to local United Nations harmonization and alignment with the human resources management of the local United Nations group. Long Description ---------------- ***Logistics responsibilities*** • Assist in monitoring the maintenance, upkeep and operation of infrastructure and technical installations; • Ensure the existence and timely renewal of the appropriate insurance coverage for premises, vehicles and equipment; • In collaboration with the administration of the Yaoundé Office, liaise with the authorities of the host country of the Project Office regarding logistical issues and contributions to operations, in accordance with the agreement with the host country; • Assist and advise, in conjunction with the Yaoundé Administration, the Coordinator of the Malabo Project Office in negotiating rental contracts. Short Description ----------------- ***Safety and security responsibilities*** • Collaborate with the Yaoundé administration for all security issues. Assist the Coordinator of the Malabo Project Office in complying with the UN's common security policies, procedures and standards; • Assist the Coordinator of the Malabo Project Office in following up on specific UNDSS recommendations resulting from the security assessments of UNESCO premises and the residences of international staff; • Ensure compliance of all Project Office staff with travel security visa requirements and ensure completion of mandatory security training; • Perform all other tasks assigned by the Director. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Educación** - Título universitario avanzado (maestría o equivalente) en finanzas, administración de empresas, contabilidad o un campo relacionado. **Experiencia profesional** - Mínimo dos (2) años de experiencia relevante en los campos de administración, finanzas y contabilidad en un entorno internacional **Idiomas** - Excelente conocimiento del español y/o francés y un buen conocimiento del otro idioma. - Buen conocimiento del inglés. **Conocimientos y habilidades** - Muy buen conocimiento de uno de los sistemas ERP (SAP, Oracle...); - Conocimiento de software de escritorio común (Word, Excel, PowerPoint, Outlook, etc.); - Capacidad para tomar la iniciativa para llevar a cabo las tareas asignadas; capacidad para identificar soluciones alternativas en el contexto de las directrices y procedimientos internos, utilizar procedimientos apropiados y tomar decisiones apropiadas. - Capacidad para manejar con precisión la información administrativa, presupuestaria, financiera y de recursos humanos; - Capacidad para trabajar de forma independiente, formular opiniones, sacar conclusiones y proporcionar asesoramiento/orientación; - Capacidad para establecer prioridades y planificar, coordinar y supervisar su propio plan de trabajo; - Capacidad para proponer nuevas formas de alcanzar los objetivos de trabajo; desarrollar proactivamente soluciones efectivas a los problemas en su propia área de especialización; - Buenas habilidades interpersonales; capacidad para trabajar en un entorno multicultural con sensibilidad y respeto por la diversidad; - Capacidad para escribir de manera clara y concisa y comunicarse de manera efectiva; - Capacidad para trabajar en equipo y bajo presión. **DESIRABLE QUALIFICATIONS** ---------------------------- **Experiencia profesional** - Experiencia adquirida a nivel internacional; - Experiencia dentro del sistema de las Naciones Unidas y, en particular, dentro de la UNESCO; - Experiencia pertinente en los entornos financieros de las Naciones Unidas o de las ONG. **Conocimientos y habilidades** - Buen conocimiento de las normas y procedimientos de la Organización; - Conocimiento de los instrumentos y programas normativos de la UNESCO; **JOB DETAILS** --------------- Title: Assistant in charge of Finance and Administration Type of contract: Service contract Grade: SB4 Duration of the contract: 1 year (possibility of extension depending on availability of funds and performance reviews) Deadline for submission: 15 December 2021 **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.