Assets and Inventory Management officer ( Afghan Nationals Only )

Job Description

Duties and Responsibilities:

General Duties

- Directly Supervise staff involved in assets management and record keeping. - Ensure that an updated “Master Asset Register” is maintained. - Ensure that an updated assets inventory sheet is maintained. - Ensure that all IRC assets and equipment are well maintained. - Ensure that the movement of IRC assets is tracked, and documented when an asset changes its status/location. - Ensure that an up-to-date filing system for all assets is maintained. - Review all monthly asset reports from all field sites. - The implementation and/or maintenance of standard IRC assets management policies and procedures. - Ensuring that all assets are controlled and managed properly in accordance with IRC and donor-specific policies. - Dispose of IRC assets as per Donor regulation and approval, with reference to the organization’s policy. - Prepare donation Certificate and all donation-related documentation at a needed time. - Retrieve assets and reassign them at the end of an employee’s term of service. - Transfer assets from ended grant to an existing or opening grant with donor approval. - Facilitate asset allocation during relocation and closure of field offices. - Visit field offices for asset inventory (physical count) during the reporting period. - Submit an updated asset list for end of grant report. - Maintain full records of assets maintenances carry out. - Ensuring all assets records on the ERP software are updated and correct at any given time. - Prepare and coordinate periodic assets count across all field sites. - Detailed review of any asset counts reports and address findings in a timely manner. - Support the program sectors in planning and budgeting for assets to be procured for a specific project. - Support staff to get documentation in terms of lost/stolen assets and plan IRC claims with the insurance companies.

Specific Duties

- Good assets maintenance and management practices that aid program support effectively and timely. - Excellent organizational skills with the ability to prioritize workload. - Well-organized and analytical - Able to work well in a team and to undertake assigned tasks independently.

Staff Performance Management, Learning & Development:

- Hire, supervise, and build the capacity of team members in relevant technical and management competencies. - Develop and implement remote management capacity-building approaches to build the strengths of the asset’s teams in field offices such as Herat, Helmand, Badghis, Bamiyan, Kunduz, Logar, Nangarhar, Paktia, Khost. - Coach, train, supervise, and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews. - Maintain open and professional relations with all logistics and supply chain team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. - Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission for the direct reports. - Hold high-quality meetings with each field asset focal person on a regular and predictable basis, at least monthly. - Provide a measurable development plan including on-the-job learning to strengthen technical capacity, and exchange knowledge within the supply chain team. - Adhere to and act in accordance with the IRC Global HR Policies and Procedures and communicate through word and example a high standard of compliance with all applicable policies and regulations.

Research, Learning and Analysis

- Creates an atmosphere of trust & an enabling environment where staff can do their best & develop their potential. - Organize training and capacity building for supply chain staff in assets management.

Coordination & Representation

- Coordinate all activities involving assets in collaboration with assets focal persons and supply chain managers. - Work with program staff in providing details of the assets required for better program implementation. - Work with supply chain stakeholders and insurance brokers in making claims for IRC assets when need be.

Qualifications

Skills and Requirements

- Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. - University Degree in business administration, economic or relevant. - Advance knowledge of the ERP software for managing organizations’ business/assets.

Demonstrated Technical Skills

- Demonstrated understanding of Supply chain policy and regulations and donor policies and thresholds for assets. - 2-3 years relevant proven experience managing organizational assets for an INGO, with knowledge of best practices of tracking assets. - Technical experience interpreting key monitoring and evaluation indicators and data. - Strong critical thinking and creative problem-solving skills with the ability to make sound judgments. - Proven ability to plan & manage multiple tasks in parallel to optimize the short implementation in multiple locations. - Strong sense of personal integrity; Reliable and trustworthy - Outstanding communication and interpersonal abilities - Working knowledge of inventory management software (e.g., ERP) - Capacity to respond rapidly to evolving challenges, devise appropriate solutions and achieve results.

Demonstrated Supervisory Competencies:

- Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. - Continuously seeks to learn, share knowledge, and innovate. - Ensure that compliance with policies is documented through systematic verifications of SOP implementation.

Languages

- Fluently speaks and writes in the English, Pashto, and Dari Languages.