Asset Management Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Assistance Mission in Afghanistan was established in 2002 as a Political Peace Keeping mission, directed and supported by the United Nations Department of Peacekeeping Missions - DPKO SC Resolution 2145 on 17 March 2014

Within the delegated authority and under the supervision of Chief FTS or his/her designated mandated representative(s), the UN Volunteer Asset Management Officer will:

• Ensures the smooth operation of all facets of the FTS Asset Management Unit (AMU) in accordance with UN regulations/guidelines. • Coordinated with the Technical units within FTS to ensure correct and proper accountability and maintenance of Section property. • Under the supervision of Chief FTS, liaise with other Sections within the Mission to facilitate proper control and movement of Section property throughout the Mission area and to other UN Missions (when approved by UNHQ). • Ensures that adequate Security, Health and Safety measures are implemented within the FTS - AMU. • Ensures the accuracy and integrity of the inventory is maintained. • Processes equipment requests and controls the issuance of equipment, supplies and spare parts in UMOJA. Processes equipment return and handovers in UMOJA. • Ensures that frequent physical inventory checks and stock takes are carried out within the Warehouse. • Evaluates stock levels and advises the Section Chief and/or technical units of requirements and surplus quantities of assets and related equipment. • Ensures that appropriate procedures are carried out for the Write-off of Section Assets and initiates the process in UMOJA. • Controls and operates the FTS Field Asset Control System (FACS) inventory regularly updating the system when additional equipment is acquired, relocated, transferred or removed by write off action from the inventory, ensuring that all items are accounted for. • Coordinates the FTS portion of the receiving and inspection of all goods received via local or UNHQ Purchase Orders and by inter-mission or central logistic base transfers. • Assist in the processing of all non-expendable FTS equipment that is obsolete, defective or surplus to requirements, for removal from the FTS inventory by Property Survey Board action. • Processes defective FTS equipment which must be returned for repair, coordinating with the company and the property section for RMA numbers and property management action respectively. • Work on Supply Chain Planning Tool and update FTS demand plan in UMOJA. • Capacity builds all subordinate staff where required. • Work as a team leader for FTS - AMU. • Knowledge of UMOJA, Power BI and BO on managing ICT Assets. • Any additional tasks as directed by the Section Chief.

• Professionalism: demonstrated understanding of operations relevant to UNAMA; technical capabilities or knowledge relevant or transferrable to UNAMA procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNAMA in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment UNAMA’s mission and vision, as well as to the UN Core Values.

High School or equivalent diploma, plus a combination of relevant certification/diploma or other academic qualifications in warehouse inventory and logistics. Supply Chain Management knowledge is preferable

Professional experience in the field of logistics. Knowledge of Warehouse Management System is required. Knowledge of Enterprise Resources Planning (ERP – Umoja) is required.

Afghanistan is a hardship duty station with a volatile security. Living and working conditions for UN volunteers in UNAMA are similar to the living conditions of all other internationally recruited staff members. UN volunteers are provided with safe accommodation in an extensive compound in Kabul with good infrastructure and amenities. The mission has three compounds in Kabul: Compound Alpha, Palace 7, and UNOCA (UN Operational Complex in Afghanistan) the largest one.

In regions, such as Kandahar, Herat, Mazar, the mission has similar complexes but smaller in size. Staff members live and work within these secured complexes.

UNAMA has three different locations in Kabul, most of the substantive offices, including the SRSG’s are located at the so-called Alpha Compound and Palace #7 , which is adjacent to UNDP close to the city centre, while most of the administrative and technical support offices are located at the UNOCA compound on Jalalabad Road, at some distance from central Kabul.

Generally speaking stringent security measures are in place throughout the country and UN volunteers as other UN staff, are quite limited in all Afghan duty stations when it comes to movement, walking virtually not allowed. The movement is done inside the “green box” (only) mostly in armoured vehicles driven by national qualified UN drivers. Many places are off limits (including restaurants). There is also a curfew throughout the country, generally from 11pm to 5:30am but this can vary between duty stations.

There are number of security measures to be compiled with, such as the minimum Operational Residential Security Standards or MORSS before moving into any accommodation. The UNAMA Security section provides these guidelines during the initial security briefing upon arrival in the mission area.

Upon arrival, volunteers are accommodated at the UNV designated accommodations within the UNOCA compound for a fix charge of US$ 10 per day (US$ 300 per month for a room), exclusive of food. Inside the UNOCA compound are two cafeterias, a restaurant, a “Superette” and 3 small shops which provide a variety of imported canned and frozen food on offer. There is a Fresh vegetable market daily. There is also a social centre, a gym hall and a small library with books and DVDs, run by the welfare Office, within the same compound.

In the provinces, the situation is different where UN personnel are confined to guess houses in most of the regions, both electricity and water are readily available, although water can sometimes run low as a result of severe droughts in the last couple of years. Most guesthouses have secured water (e.g. through a well in the compound) and generators in the event of power failure.

Some degree of medical service is provided in all UNAMA duty stations. There is a UN clinic in UNAMA/UNOCA complex and access is granted in Kabul to other private international clinics.

Most produce/staples are common in the markets e.g. rice, meat, vegetables, cooking oil, salt etc. UNOCA has a new minimarket where basic goods can be bought also. There are also a number of UN cleared supermarkets in Kabul, in Jalalabad, and in Mazar-I-Sharif.

Contact with and outreach to the local community is usually limited. As mentioned many places are off-limits and the choice of recreational facilities are very poor. For all these reasons, bring a stock of books, DVDs/VCDs, computer games, etc., is highly recommended