Air Operations Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This post is in UNMISS Aviation Section and located in Yambio (Western Equatoria State, WES). He/she will be responsible for air operations duties within the state and will report to the Chief Air Operations in Juba through the WES sector Air Operations Officer.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022), 2677(Mar. 2023).

Under the direct supervision of the Sector Air Operations Officer-Yambio / Aviation Section, the UN Volunteer will undertake the following tasks: • Report to the sector Air Operations Officer on all matters operational, administrative and performance of his/her staff • Supervise all aviation fire safety activities in the region, ensure all aviation fire safety equipment are serviceable and coordinate with the Fire Marshal as necessary. • Pre-Planning activities within the state, which is submitted to Mission Air Operations Center (MAOC) for approval. • Preparing Air Tasking Orders (ATOs) from the Daily Flight Schedule (DFS) and providing them to crew for execution • Processing Daily Flight schedule into AIMS • Monitoring all Flights in the states and those transiting from Juba or other Air Regions and providing timely resources to enable turn round. • Coordinating with local civil aviation officials for smooth and efficient air operations • Briefing aircrew and state aviation personnel on Notice to Airmen (NOTAMS) and other available information concerning flight operations • Liaising with the state Field Administrative Officer (FAO) on all aviation requirements for the state and any Temporary Operational Base (TOB)/ County Operational Base (COB)/ County Support Base (CSB) within the state • Securing mine and security clearance, and threat assessment reports • Taking charge of all aviation property in the state including air assets and aviation equipment • Providing weather reports at destinations and alternate airfields • Reporting all changes and deviations to MAOC duty officer and Chief Air Operations • Reporting and filing all observed safety hazards in the state. • Maintaining a database of crew lists and Risk/Threat assessment forms. • Checking Fuel status and availability both in the state and any relevant TOB/CSB

• Preparing daily situation report (Sitrep) and submit to Juba after last flight. • Verifying the aircraft use reports (AUR) for state-based air assets on daily basis and file information in the relevant electronic databases in accordance with UN requirements. • Ensure all AURs are forwarded to Technical Compliance Unit in Juba on time. • Monitoring crew duty times and air assets flight hour utilization • Participate in capacity building to National staff members. • Check serviceability of aviation equipment on daily basis • Check runway condition and submit HLS & Ramp hazard report to Juba before flight Operations. • Provide apron management and bay allocation for accommodating various categories of aircraft during peak hour. • Performing any other duties as assigned by the Chief Air operations or the Chief Aviation Officer

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote capacity development activities and transfer of skills to national personnel during the assignment. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Aviation industry related to air transport operations, air traffic control or flight dispatch operations.

General knowledge of Aviation international regulations, ICAO standards and recommended practices is desirable.

Basic certificate using computer software’s and databases.

Well versed in the use of aeronautical terminologies.

Able to drive cars with manual transmission gear.

Experience in the use of VHF and HF radio equipment is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.