ADMINISTRATIVE OFFICER (Recruitment from Roster)

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 141,094 USD and 181,912 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent will report to the Director of the Liquidation Team. The incumbent will contribute to the implementation of the liquidation phase by providing the necessary managerial, logistical and administrative support required for the fulfilment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.

Responsibilities

Within delegated authority, the Administrative Officer, P-4 will be responsible for the following duties:

• Acts as adviser on management matters pertaining to human resources, budgeting, financial and general administration. • As directed, develops, prepares, and monitors work plans, strategies and assigned programme areas for the administrative activities of the Liquidation Entity and assists in securing the required human and financial resources. • In cooperation with other offices of the Liquidation Entity, plans and forecasts the personnel, financial and logistical requirements of all Liquidation Entity components. • Exercises budgetary and administrative controls. • Certifies Liquidation Entity expenditure using delegation of authority granted by the UN Controller and reports on administrative, logistical and financial matters accordingly. • Drafts guidelines, reports and correspondence on a wide range of issues for the Senior Administrative Officer or Director of Liquidation Team and ensures adherence to relevant UN rules and regulations and policies. • Drafts responses to correspondence required from the Office of the Senior Administrative Officer or Director of Liquidation Team on administrative/policy documents. • Provides advice and assists supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects, such as Security/Evacuation Plan, welfare activities, etc as requested. • Undertakes evaluation of support provided by the Office of the Liquidation Coordinator to the various parts of the entity. • Monitors implementation of Audit/Board of Inquiry recommendations. • Assists the in the supervision of Air Safety matters in the entity as well as coordination of Security operations in the entity. • Supports the Office of the Senior Administrative Officer or Director of Liquidation Team in liaising with the Head of Entity as well as Chiefs of Services and Sections on administrative issues/activities. • Liaises with local authorities, UN / Agencies / Funds and Programmes or other parties on behalf of the Office of the liquidation coordinator. • Represents the Office at regular meetings with other UN Agencies as requested. • Maintains direct liaison with Resident and External Auditors. • Reviews audit observations submitted and drafts appropriate responses in consultation with the Senior Administrative Officer or Director of Liquidation team. • May represent the Senior Administrative Officer or Director of Liquidation team in various standing Boards and Committees, such as Property Survey Board (PSB), Claims Review Board (CRB), and may act as alternate/ Chairperson of the Local Committee on Contracts. • Performs other duties, as assigned.

Competencies

Professionalism: Takes decisions on a wide range of administrative, financial, human resources and other questions including long term financial planning and budgeting, the recruitment and appointment of staff, approval of extensions of contracts, when necessary, of exceptions to rules and regulations. Takes decisions on a range of administrative policy questions affecting the management of all physical and human resources, the morale of staff members and the efficiency and effectiveness with which the Liquidation Entity utilizes its resources. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

• At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration, is required.

• Experience in handling complex organizational issues at the international level is desirable.

• Hands-on experience with UN administrative/financial policies and practices is desirable.

• Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required. Knowledge of French is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

• This "Recruit from Roster" job opening is within the MINUSMA liquidation team and only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. • Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. • Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. • Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.