Administrative Officer (HR & Finance) (Culture)

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 121,305 USD and 158,839 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : CLT 015 Grade : P-3 Parent Sector : Culture Sector (CLT) Duty Station: Paris Job Family: Culture Type of contract : Fixed Term Duration of contract : 2 years Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 04-APR-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Assistant Director-General for Culture (ADG/CLT), the general supervision of the Chief of the Executive Office (EO/CLT) and the direct supervision of the Senior Finance and Administrative Officer (AO/CLT), the incumbent acts as a key member of the Finance and Administrative Unit and as such, provides decision-making support, guidance and advice on HR-related matters and a wide range of administrative management activities in the Culture Sector, thus facilitating the planning, implementation, monitoring, reporting and evaluation of Major Programme IV, in line with the prevailing Programme and Budget (C/5). In particular, the incumbent will: HUMAN RESOURCES - Participate in the development and maintenance of the human resources plan of the Culture Sector, in close collaboration with relevant central services. Monitor staffing tables, identify and monitor forthcoming vacancies, assess and forecast workforce requirements for planning and budgetary purpose. - Provide advice on recruitment and selection processes in line with corporate rules, regulations and policies, leading to the timely sourcing, selection and placement of the required talent. Ensure the related monitoring and evaluation, and recommend changes or corrections as appropriate. - Review and assess staff and non-staff requirements for the Culture Sector’s Entities at Headquarters and in the Field. Oversee the HR operations of the Culture sector such as the preparation of job descriptions and vacancy notices, the processing of personnel actions, extensions of appointments, eligibility for within-grade increments, maintenance of updated organizational charts, update of post data, installation of international staff, leave records, non-staff entitlements. Long Description ---------------- FINANCE AND BUDGET - Assist in the preparation of the integrated budget of the Culture Sector; provide advice on budget execution (Regular Budget and voluntary contributions), the financial status of projects and programmes; respond to audit queries on budgetary and financial matters. - Certify financial transactions, ensuring their compliance with corporate rules and regulations, policies and procedures. - Uses Enterprise Resource Planning (ERP) systems and tools to prepare scheduled and/or ad-hoc reports on the implementation of the budget and financial performance. Identifiy trends and report as appropriate on any relevant deviation. Propose any corrective measures aimed at addressing the causes of any unintended outcome. Long Description ---------------- ADMINISTRATION - Draft correspondence and internal procedural directives related to budgetary, financial and human resources administration. Prepare relevant documentation with respect to budget performance and management report. - Support the maintenance of proper inventory, filling and recording systems, as well as the maintenance, upkeep and operation of technical facilities and installations. - Plan, monitor and supervise the work of staff of the unit. **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Advanced university degree in business or public administration, finance, accounting, law or a related area. ***Work Experience*** - A minimum of four (4) years of progressively responsible relevant professional experience in the field of administration, programme planning and management, human resources management or related fields, of which at least two (2) years acquired at the international level. - Experience in the management of staff and budget. Long Description ---------------- ***Skills and Competencies*** - Strong analytical, problem solving, organizational and coordination skills. - Proficiency in the use of HR and finance modules of an ERP such as SAP. - Excellent written and oral communication skills, in particular the ability to collect, synthesize and analyse information from various sources. - Ability to identify issues, formulate advice and provide recommendations on a wide range of HR, budgetary and financial matters. - Ability to establish and maintain effective working relations in a multicultural environment with internal and external partners. - Ability to work in a team in a multicultural environment. - Good IT skills, including good knowledge of standard office software. ***Languages*** - Excellent knowledge of either English or French and very good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Advanced university degree (Ph.D or equivalent) in business or public administration, finance, accounting, law or a related area. ***Work Experience*** - Two (2) years of recent relevant human resources management experience in a UN international organization or comparable international institution. ***Languages*** - Knowledge of another/other official language(s) of UNESCO (Arabic, Chinese, Russian and/or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits.](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*