Administrative Officer A, Gaza Field Office (For Internal Staff Only)

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UNRWA - UN Relief and Works Agency for Palestine Refugees

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Application deadline 1 year ago: Saturday 11 Feb 2023 at 23:59 UTC

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Contract

This is a RLG-14 contract. This kind of contract is known as Relocation Grant. More about RLG-14 contracts.

Org. Setting and Reporting The incumbent is responsible to the Chief / Head in Field Office and provides necessary administrative support to the assigned office at Field programme or at the Area level.

Responsibilities The incumbent: 1. Budget and financial support, including - Supporting the biennium and yearly budget by preparing the departmental operating and project budget estimates; - Establishing internal financial controls to ensure the budget and financial online systems are maintained in an accurate and timely manner; - Monitoring and tracking budget for the assigned unit including the preparation of Budget Allotment Adjustments; - Preparing and drafting responses to audit requests.

2. Human resources support, including - Preparing staffing table proposals and RPAs; maintaining staffing table records; - Coordinating with HRD the recruitment of area staff and consultants by initiating requests for vacancy announcements, facilitating interviews and drafting and administering the contracts; - Drafting and administering Special Service Agreements and Limited Durations Contracts. - Administering, verifying, and finalizing the preparation of Service Contracts and Consultancy Contracts.

3. Procurement and contracting support, including: - Administering procurement and logistical operations including tenders, quotations, purchasing orders, etc.; handling and controlling the preparation of Lists of Requirements (LoRs); - Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements; - Maintaining contacts with local vendors and suppliers in order to meet non-standard purchase requirements.

4. Assets management support, including: - Acting as a custodian of consumable supplies in his/her assigned unit, including (as available) seals, stamps and archives - Handling surplus, obsolete or unserviceable equipment via coordinating with Information Systems Division (ISD) and Field Property Inspection Officer (FPIO), and/or keeps detailed updated records of the assets status and produces the appropriate equipment status reports accordingly; - Coordinating maintenance of assets including building maintenance and repair, vehicles, generator maintenance and management.

5. General administrative and filing support, including - Collecting, compiling and preparing analysis of statistical data related to the programme/service; maintaining up-to-date records and files on the Department activities and staff; - Contacting other Departments and Divisions; obtaining or coordinating material on information as/and when required; - Maintaining filing /archiving system for service contracts, special service agreements and casual labor and ensures records are up to date.

6. Safety and security support (as applicable for the assigned unit), including: - Assisting, in coordination with the Safety and Security Unit, the implementation of office security requirements in unit installations to ensure overall compliance with UN security standards; - Acting as security focal point within the assigned unit and maintaining the security and safety of the building through the supervision of guards and cleaners.

7. Other specific functional support (as applicable for the assigned unit), including: - Assisting in the administration of fellowships/grants, as available; - Maintaining up-to-date records of the Department projects and prepares progress reports on the implementation of funded projects; - Managing logistical preparations for workshops, conferences and meetings.

8. Performs other duties as may be assigned by the supervisor.

Competencies UN Core Values of Professionalism, Integrity and Respect for Diversity and Core Competencies of Communication, Working with People and Drive for Results apply by default. Default managerial competencies may apply. In addition, the following Functional Competencies apply: - Leading and Supervising - Relating and Networking - Applying Technical Expertise - Planning and Organizing - Coping with Pressure and Setbacks - Excellent computer skills, especially in MS applications used in the Agency - Ability to take initiative and work logically and accurately - Excellent communication skills; effective team member - Knowledge of protocol norms

Education A university degree in business administration, or related field from an accredited educational institution.

Work Experience It is required to have at least four years’ experience in administrative support, procurement, human resources, finance, or other related functions, of which two years in a large/international organization.

Languages Very good command of written and spoken English and Arabic.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Type of Contract: Fixed Term Appointment

Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.

Conditions of service: - Basic Salary: Monthly basic salary from $1,490.30; and monthly dependency allowance up to $123.25. - Leave: 36 days of annual leave for staff attending UNRWA duty stations with six-day working week. 30 days of annual leave for staff attending UNRWA duty stations with five-day working week. - Pension: Provident Fund contribution (15.2% of basic salary paid by the Agency) - Other conditions of service and benefits may apply.

Other Information - Possession of a valid driving license is desirable.

This vacancy notice is open to internal candidates. Only candidates residing in Gaza Strip, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in Gaza Strip, and without a valid work permit, the appointment may be rescinded.

Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity. UNRWA welcomes applications from qualified candidates with disabilities.

A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.

Only applications that have been fully completed in UNRWA’s online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover letter/motivational statement in order to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.

For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.

Equivalency: Equivalency may apply for this post. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered.

The Agency may disqualify applicants whose name appears on the UN Sanctions List or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.

UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.

The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

Added 1 year ago - Updated 1 year ago - Source: careers.un.org