Administrative Officer

Volunteering Admin Human Resources Finance & Economy

Overview

Coordinate administrative and logistical support for UNMISS in South Sudan.

You have:

• At least 3 years of progressively responsible experience in administration, management, human resources or related fields.
• Experience in a multi-national organizational environment is desirable.
• Computer skills in MS, word processing, table production in Excel, PowerPoint presentation, clerical management, and information storage.

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Mission in South Sudan (UNMISS) was established in 2011 under the mandate of the United Nations Department of Peacekeeping Operations (DPKO) to support the newly independent Republic of South Sudan in achieving sustainable peace and stability. Since its inception, the Security Council has periodically reviewed and renewed the mission's mandate to ensure it remains responsive to the evolving political, security, and humanitarian context in South Sudan. Each renewal has been formalized through specific Security Council Resolutions, reflecting changes in priorities such as protecting civilians, supporting the peace process, facilitating humanitarian assistance, and monitoring human rights violations.

Under the supervision of Field Administration Officer (FAO), through the international Administrative Assistant to the Field Administration Office, the UN Volunteer will undertake the following tasks outlined in the task description: • Coordinate the activities of the FAO Front Office, providing guidance to staff on administrative processes, human resources, finance, budget, transport, supply, and logistics procedures. • Support the FAO in overseeing the provision of administrative and logistical support within the Upper Nile State but in particular to the state’s county operating bases (COB) in Bunj, Kodok, and Renk. Keep the FAO informed on all relevant issues related to the day-to-day management. • Assist AMU with overseeing the management of team site facilities. Schedule and oversee maintenance activities and repair works in the COB’s. • Support the FAO in administering first-line human resources management in accordance with UN and UNMISS directives, policies, rules, and regulations. • Coordinate welfare programs to promote the physical, mental, and social well-being of personnel, including recreational activities, social events, and morale-boosting initiatives. • Ensure the Field Office adheres to environmental policies and guidelines, including conducting environmental assessments and ensuring compliance, and coordinate the activities of the environmental committee. • Monitor, evaluate, and report upon the performance standards of the welfare contracted services (catering, PX, etc.) by UNMISS. Oversee adherence to contractual agreements. • Responsible for the preparation of periodic reports and correspondence related to the administration of the Malakal field office and UNS team sites. • Act as a liaison between UN Volunteers, the UNV Support Office, and Field Office leadership, ensuring effective communication of concerns and suggestions. • Any other related responsibilities or tasks as directed by FAO.

• Accountability • Adaptability and flexibility • Planning and organising • Professionalism • Respect for diversity • Work in teams • Commitment to continuous learning

• At least 3 years of progressively responsible experience in administration, management, human resources or related fields; • Experience in a multi-national organizational environment is desirable. • Computer skills in MS, word processing, table production in Excel, PowerPoint presentation, clerical management, and information storage.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org