Administrative Officer

Volunteering Admin Human Resources

Overview

Coordinate operational activities and manage support staff in UNMISS

You have:

• Bachelor's degree in administration, management, human resources or related fields
• Experience in a multi-national organizational environment is desirable
• Ability to live and work in difficult and harsh conditions is essential

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018).

This position is located in the United Nations Mission in South Sudan (UNMISS) field office in Wau. Wau is classified in the "E" category and as a non-family duty station. The Administrative Officer will report to the Field Administrative Officer.

Under the direct supervision of the Field Administrative Officer (FAO) , the UN Volunteer will undertake the following tasks: • Coordinate operational activities of the Field Administration Office to drive efficiencies and compliance to organizational policies • Supervise administrative and support staff, interpreting policies and procedures to assigned staff • Provide historical reference by defining procedures for retention, protection, retrieval, transfer and disposal of records. Supervise the maintenance of administrative records and databases • Assist the FAO in managing budget and financial resources in a cost-effective manner and in strict accordance with UN finance rules and regulations • Coordinate communication and information flow between the FAO and Field Office support sections, and provide information and guidance to service users • Manage staff welfare activities including preparation of proposals, coordination of events and management of vendors • Prepare annual, monthly and other periodic reports and coordinate statistical data • Assist the FAO in administering first-line human resources management in the Field Office. Coordinate and facilitate staff recruitments, update organigrams and staff list. Provide administration of Individual Contractors, including payments • Provide administrative support to section staff meetings, workshops and other events • Provide information by answering questions and requests • Identify and analyze problems regarding services and/or personnel and recommend solutions • Ensure smooth operation of office equipment by proactively organizing preventive maintenance and repairs. Maintain inventory of office equipment and evaluate new equipment and techniques • Ensure adequate stocking of office supplies.

• Accountability • Adaptability and flexibility • Creativity • Planning and organising • Professionalism • Self-management

administration, management, human resources or related fields;

• Experience in a multi-national organizational environment is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Bentiu accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 5 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 5 Level-II facilities available in Juba, Bentiu, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org