ADMINISTRATIVE OFFICER

Contract

This is a NO-3 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-3 contracts.

Org. Setting and Reporting The United Nations General Assembly resolution 71/251 established the Technology Bank for the Least Developed Countries and adopted its Charter on 23 December 2016.

The objectives of the Technology Bank include strengthening the science, technology and innovation capacity of least developed countries; and promoting the development and implementation of national and regional science, technology and innovation strategies.

This position is located in the Technology Bank for the LDCs, based in Gebze, Turkey. The Administrative Officer reports to the Managing Director of the Technology Bank. For more information, please see https://www.un.org/technologybank/.

Responsibilities Under the general oversight and direction of the Managing Director of the UN Technology Bank for the Least Developed Countries, the incumbent will be responsible for the Administration and budget tasks working closely with the Administration Division of the United Nations Office in Geneva (UNOG), which serves as service provider to the UN Technology Bank.

Within delegated authority, the Administrative Officer will be responsible for the following duties:

1. Human Resource Management - Effectively coordinates actions related to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures and in close coordination with UNOG.

2. Budget and Finance - Prepares results-based budgets and cost plans in coordination with programme managers. - Prepares budget performance reports, analyses variances between approved budgets and actual expenditures and makes recommendations on adjustments. - Prepares and customizes expenditure/financial reports from Umoja. - Monitors and reviews the work programme and budget by conducting regular reviews to assess progress of actual work versus the work programme. Coordinates the production of programme reports. - Defines requirements and works with the project team and UNOG to improve budget reporting systems and cost effective utilization of project resources. - Provides input to the development of procedures and implements same to ensure that budgeting and financial management controls are consistent with UN policy and practice. - Provides guidance on financial administration and management information issues and practices to colleagues. - Supports the Managing Director in providing budgetary inputs required to prepare reports for the Governing Council, Advisory Committee on Administrative and Budgetary Questions (ACABQ), General Assembly, etc.

3. Project Support - Supports programme activities being carried out by different teams in the UN Technology Bank. - Supports the preparation of travel arrangements, logistics and other support, as necessary, for missions undertaken by programme officers.

4. General Administration - Oversees work related to procurement, billing and receipt of income, official travel, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services. - Monitors office supplies and reviews adequacy of office space requirements. - Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating its adequate functioning and enhancements as necessary. - Liaise with relevant offices in the UN system, such as UNOG and the Office of Legal Affairs, to identify applicable policies and procedures as required by the Managing Director or programme managers. - Performs additional tasks as and when requested.

Competencies- Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Knowledge of contracting management issues. Ability to apply UN rules, regulations, policies and guidelines in work situations. Competency in the use of relevant information technology and systems. Ability to work with people from various cultures and professions and successful experience in working with boards and external audiences is desirable. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management.

- Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports colleagues, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education An advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification Successful completion of degree or non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience A minimum of five years of progressively responsible experience in administration, budget, finance, project management or related field is required.

A minimum of two years relevant experience in the UN system is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Turkish is required. Knowledge of another UN official language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

Special Notice Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.

The appointment against this position is limited to service in the Technology Bank for the Least Developed Countries.

The initial appointment is for one year and extension of the appointment is subject to extension of the mandate and the availability of the funds.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.