Administrative Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of the Field Administrative Officer (FAO), the UN Volunteer will undertake the following tasks: • Responsible for the overall management of the FAO’s front office in Kuajok Field Office • Support the provision of administrative and logistical support within the Area of Responsibility (AOR) • Coordinating and administering human resources management in accordance with UN and UNMISS directives, policies, rules and regulations • Updates organigrams, staffing lists, coordinates and facilitates staff recruitments, responsible for IC administration, including interview, onboarding and payroll • Follow up of day-to-day support issues and sharing of information with support units through appropriate channels of communication • Prepare broadcasts for routine messaging to all Field Office components • Briefs new arrivals and visiting staff members on the administrative procedures and local customs • Assists with the preparation of weekly meetings minutes, monthly reports and other correspondences related to the administration of Kuajok field office • Responsible for the coordination, organization and arrangements of all VIP visits and special delegations and liaise with responsible sections for support and facilitation • Represents MSD on departmental panels, boards, committees and at meetings in the field office. • Participate in joint working groups set up in the field office. • Serves as a member of the Field Office welfare committee and facilitate delivery of bulk purchases made by Field Office personnel through welfare from outlets in Juba • Serves as a member of the Field Office occupational health & safety committee and the environmental committee • Any other related responsibilities or tasks as directed by the FAO. •
Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

administration and logistics is required.

Prior experience in administrative and logistics, Human Resource, Finance and related activities in peacekeeping or other field operations is desirable.

Prior experience in project management is desirable.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.) is required.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Has a sound security awareness mindset.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.