ADMINISTRATIVE OFFICER

This opening expired 7 months ago.

UNAMI - United Nations Assistance Mission for Iraq

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Application deadline 7 months ago: Sunday 10 Apr 2022 at 23:59 UTC

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Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located in the Office of the Chief of Mission Support UNAMI, Baghdad. The incumbent will work under the overall direction of the Chief of Mission Support through the Senior Administrative Officer.

Responsibilities General Administration:

  • Coordinate tasks related to Audit, Compliance and Risk Management.
  • Act as the audit focal point and follow up on all outstanding audit recommendations (Board of Auditors, Joint Investigation Unit, OIOS, etc.) including preparation, coordination, compilation, and updating audit status, and feedbacks to draft audit reports.
  • Coordinate with Sections/Units and ensure timely preparation and updating of audit recommendations, review and provide comments to draft reports, including timely implementation of recommendations.
  • Serve as Mission Support Focal Point for Ethics Office Financial Disclosure System and the implementation of Statement of Internal Control.
  • Oversee the daily operations, manage, provide guidance and supervision to junior staff in the Administrative Unit.
  • Review and certify travel and expense reports in Umoja.

Budget and Finance:

  • Take the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the programme budget and allotments issued.
  • Monitor and review the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of mission reports.
  • Define requirements and work with systems units with respect to improving budget reporting systems and cost-effective utilization of program resources.
  • Develop procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
  • Provide guidance on financial administration and management information issues and practices to colleagues.

Human Resource Management:

  • Effectively coordinate actions related to administration of human resource activities (including attendance, recruitment, contract extensions ) ensuring consistency in the application of UN rules and procedures.
  • Provide information on conditions of service, duties and responsibilities, privileges and entitlements under the Staff Rules and Regulations.

Perform administrative duties, including but not limited to:

  • Oversee work related to procurement, billing and receipt of income from various services, and operational travel programme.
  • Review adequacy of departmental space requirements.
  • Provide effective support to the CMS in planning mission support related projects and activities, coordinates and manages periodic reporting requirements of Mission Support.
  • Collect, review and disseminate information to UNAMI staff as deemed appropriate.
  • Perform as primary point of contact to organize special events and visits by dignitaries
  • Drafting correspondence, AI/IC , SOPs and guidelines for the signatures of the CMS
  • Provision of support in matters relating to support to the country team (UNCT), including handling contractual matters and MOUs
  • Participate in OMT with UNCT.
  • Perform additional duties as and when assigned, such as to cover for SAO or Regional Mission Support Offices.

    Competencies Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education High school or equivalent diploma is required. Technical or vocational certificate in business or public administration, finance, human resources management, accounting or related area is a requirement.

    Work Experience At least ten (10) years of progressively responsible experience in administration, financial, human resources management, audit, or related field. The minimum years of relevant experience is reduced to 5 years for candidates who possess a first level university degree.

    Practical experience in consolidation, planning, coordination, monitoring, evaluation, as well as writing complex reports for senior management, and other stakeholders is required.

    Experience of handling audit matters and sound knowledge of policy documents such as administrative circulars and familiarity with UN processes and procedures is highly desirable.

    Experience in managing a senior official’s Front Office operations is desirable.

    Languages English and French are the working languages of the UN Secretariat. For this position, fluency in oral and written English is required.

    Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

The appointment or assignment and renewal thereofare subject to the availability of the post or funds, budgetary approval or extension of the mandate.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 8 months ago - Updated 7 months ago - Source: careers.un.org