Administrative Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021).

Under the direct supervision of the Field Administrative Officer(FAO), the UN Volunteer will undertake the following tasks:

• Coordinate and monitor daily all Administrative and Logistic activities conducted in the UN Country Support Base (CSB – Pibor); • Supervise, train and manage MSD staff and their performance and conduct evaluation as per HR guidelines; • Provide all required administrative and logistical support to all staff living and working in the camp to better perform their duties; • Advice and guide staff on processes, procedures, and practices pertaining to administration, logistics, and finance; • Keep the Field Administrative Officer informed on all relevant issues related to day-to-day management of Pibor CSB; • Liaise with all Sections chiefs having ongoing projects in the CSB and keep them informed anytime it is needed for them to intervene on time when required; • Participate in weekly security meetings have an overall view of the security situation of the County and if required, advise and inform UNMISS personnel in the camp and the Field Administrative Officer accordingly to keep everyone abreast of the new development of the security situation on the ground; • Provide CSB Monthly reports to FAO for the Mission support Division reports; Prepare and submit CSB Bi-Weekly- MSC Report to Logistics Section and FAO in Bor; • Participate and promote all welfare activities in Pibor and liaise with Bor Welfare Committee with any welfare support for Pibor; • Any other administrative or logistic task assigned by Supervisor.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Accountability • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

administration, management, human resources, logistics and supply chain management or related fields; Experience in a multi-national organisational environment is desirable. Experience in administration and administrative assistance is required. Experience in logistics and supply chain management is desirable.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.