Administrative Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 90,970 USD and 117,287 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The position is located in the Office of the Special Representative of the Secretary General in the United Nations Mission for the Referendum in Western Sahara. The Administrative Officer reports directly to the SRSG. The focus of this job is to support in planning, monitoring and evaluation, and reporting on key mission targets as part of SRSG’s responsibilities.

Responsibilities Under the overall supervision and guidance of the SRSG and within delegated authority, the Administrative Officer will be responsible for the following duties:

Monitoring and reporting: •Monitoring progress and reporting to the Special Representative on at least 16 key performance indicators using the management dashboard, Inspira, Umoja and other platforms and ensuring that key performance indicators targets are adequately reflected in all results-based budgeting documents. •The Administrative Officer in the Office of the Special Representative of the Secretary General and Head of the Mission would also act as MINURSO focal point with United Nations Headquarters for the management dashboard, delegation of authority and the information management system. •Maintain a comprehensive mission performance monitoring database, which will help evaluate progress against specific targets. •Serve as the focal point for substantive and military components in the implementation of audit observations /recommendations. Coordinate the responses for Substantive and Military related audit observations/recommendations. •Liaise with the Office of the Chief of Mission Support on the matters related to the Board of Inquiry and other issues that must be brought to the attention of the Head of the Mission.

Planning: •Provide support to the Head of Mission and Civilian Chief of Staff in drafting the annual Mission workplan to align components and field office workplans with the Special Representative's Compact, in coordination with other offices / components of the Mission to ensure inclusion of the key performance indicators from SRSG’s Compact, his delegation of authority, CPAS, ORMS and other targets are adequately reflected in all results-based budgeting documents. •As the mission planning officer, work closely with the Civilian Chief of Staff in overseeing the development and completion of plans, such as the Crisis Management Plan, Business Continuity Plan, Security /Evacuation Plan, Crisis Communication Plan, Staff Support Plan, Security Plan, Mass Casualty Incident Response Plan and IT Disaster Recovery, as requested. •Help to formulate any contingency plan by conducting quarterly risk reviews. Provide support in drafting, under the guidance of the Civilian Chief of Staff and in coordination with Mission Support, the Mission enterprise risk management risk register. •Follow-up with relevant planning focal points where necessary to meet deadlines. •Provides advice and assists supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects. •Draft SRSG's Compact with the Secretary-General. •Provide inputs for budget and budgetary questions concerning OSRSG, in coordination with Political Affairs Section as required.

General Administration. •Exercise budgetary and administrative controls and produce reports using management dashboard and other monitoring tools. •Draft reports and correspondences on a wide range of issues for the Special Representative of the Secretary-General and ensure adherence to relevant UN rules and regulations and policies. •Draft responses to correspondence required from the Office of the SRSG on administrative/policy documents in consultation with Mission Support. •Manages the Executive Office of the SRSG and supervises assigned staff. •Represent the Executive Office of the SRSG at regular meetings with other mission components as requested.

Competencies - PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with partners and colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  Education Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree (Bachelor's or equivalent) in the specified fields in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

  Work Experience At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration is required. Experience in the use of management dash board is required. Experience in handling complex organizational issues at the international level is desirable. Hands-on experience with UN administrative/financial policies and practices is desirable. Relevant experience with respect to the preparation and implementation of the work programme is desirable. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

  Languages English and French are the working languages of the UN Secretariat. For the position advertised fluency in English is required. Knowledge of French is desirable.

  Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

  Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.