Administrative & Human Resources Assistant, G-4, Windhoek, Namibia (Open to Namibia Nationals only)

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,294 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, good health

How can you make a difference?

Under supervision of the Operations Manager, this temporary appointment post will support Operations, HR and the Office of the Representative in the UNICEF Namibia Country Office by performing a variety of clerical and administrative tasks.

Key tasks and responsibilities

1. Human Resources:

· Assist the HR Associate in managing staff learning and development, staff well-being, and recruitment and selection of staff and non-staff as follows:

· Draft requisitions administer advertisements and handle candidates for written tests and interviews.

• Coordinates training activities, track and record mandatory training activities for all staff especially new recruited staff including UNVs, interns and consultants.
• Support and guide UNICEF’s pensioners on electronic medical claim submissions

2. Registry:

• Sets up and maintains the Operations filing system and dispose of old files in accordance with established retention schedule.
• Registers, classifies and routes incoming correspondence, documents and other material.
• Establishes and maintains records system of file movements within the office. Responds to inquiries regarding files, correspondence and references.
• Collects reference and background material from registry files, as requested.
• Arrange for the dispatch of outgoing communications. Prepares and types correspondence relating to registry activities.
• Receive incoming calls and direct calls/queries, accordingly, receive visitors for meetings.

3. Assistance and backup to Senior Executive Associate

• Assist with the logistical planning of CO events, Natcom visits etc., including through development of check lists, arrangement of display spots at the venue, ensuring branding visibility etc.

· Maintain a distribution list of all key partners and influential persons.

· Assist the Senior Executive Assistant in the mailing process of all locally and internationally produced documents

4. Property Survey Board (PSB)

· Acts as Secretary to the PSB. Do the physical inventory of property, plant, equipment and tagging of assets

5. Billing and invoicing

· Park vendor invoices in VISION, ensuring General Ledger and funding accuracy and prepare all bills for personal use of telephone and other communications equipment and other amounts due to UNICEF

6. Performs other duties, as required by the Operations Manager

To qualify as an advocate for every child you will have…

1. Education

Completion of secondary education preferably supplemented by technical or university courses related to Human Resources and Communication work of the organization.

2. Work Experience

A minimum of 4 years of progressively responsible administrative or clerical work experience is required. Experience in UN or International organization is an asset.

3. Language Requirements

Fluency in English and local language of the duty station is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

UNICEF values and competency required (based on the updated Framework)

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies (For staff without supervisory responsibility)

• Demonstrates Self Awareness and Ethical Awareness (I)
• Works Collaboratively with others (I)
• Builds and Maintains Partnerships (I)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Functional Competencies

• Analyzing (I)
• Learning & Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

To view our competency framework, please visit here.

How to apply?

Interested and qualified candidates are requested to submit their online application to the following link: https://jobs.unicef.org/cw/en-us/job/545557?lApplicationSubSourceID= Suitable candidates are requested to send a cover letter, their CVs and certified copies of their qualifications. Incomplete applications will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.