Administrative & Finance Specialist

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support: 1. Assist in the preparation of financial reports for Mission’s projects according to internal and external requirements, in coordination with responsible Project Coordinators and involved field missions as applicable; 2. Assist with financial review and booking of invoices; 3. Assist in the preparation of VAT reclaims and other regular administrative reports of the office; 4. Respond to routine requests for information from desk officers of Donors in relation to financial reporting; 5. Check all payment requests and ensure relevant and timely payments to suppliers and staff members; 6. Assist in preparing documentation for audits; 7. Contribute to the mission’s monthly closure; 8. Take part in ensuring that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM according to IOM financial regulations and procedures; 9. Contribute to the preparation of standard project budgets for project proposals; 10. Monitor stock of office supplies and order/request the replenishments when it is required; 11. Perform other related administrative or financial duties as may be required.

• Inclusion and respect for diversity • Integrity and transparency • Professionalism • Teamwork • Delivering results • Managing and sharing knowledge • Accountability • Communication

supporting office operation/ administration is a distinct advantage; • Experience in working with an international organization is an advantage; • Experience in working with EPTK / EUPR is a distinct advantage.

Skills: • A high level of computer literacy, in particular in computerized accounting systems (including SAP) is required. Proficiency in Microsoft Office applications is required; • Good oral and written communication skills are required; • Working knowledge of English and Hungarian is required; • Any other language would be considered as advantageous.

Education: • Completion of secondary school in Accounting, Commerce, Business Administration or a related discipline with at least three years of relevant professional experience; or • University degree in related fields; • Professional certification such as ACCA, CPA or ACMA would be a distinct advantage.

Hungary is considered as a good place to live and according to most available online city rankings, Budapest rates highly in terms of general affordability, housing, and with high ratings in cost of living, business freedom, and safety indicators. Medical and dental facilities are widely available, the climate is typical for a more southern European country, and the city has three international schools British, American, and French.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information.

Monthly Living Allowance (Per month) HUF: 416,000.00 Entry lump sum (one time payment) USD: 400 Travel Ticket when moving to duty station USD: 200 Exit allowance (for each month served, paid on completion of contract) HUF: 34,666.67 Medical and life insurance: Cigna Private Insurance Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days