Administrative Assistant Inventory, GS-5, Fixed Term, Kabul, Afghanistan

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,970 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

https://www.youtube.com/watch?v=mbkJiMmvKqk

How can you make a difference?

The role of this post is to provide administrative/inventory asset management support services to the concerned sections and zonal offices respectively.

The post prioritizes tasks and organizes work independently based on general direction from the supervisor.

Summary of key functions/accountabilities:

Within the delegated authority and the given organizational set-up, the incumbent may be accountable for all or assigned areas of the following major duties and end results.

• Registering/entering new items along with details and recording them in the inventory database.
• Maintaining the asset inventory database of ACO in Excel and SharePoint.
• Maintain complete filing records of all exit clearance documents, ensuring checklists were available for easy reference and retrieval.
• Establish and maintain status reports on all low-value assets in the office and guest houses and track the status of each item.
• Recording the received items by office/guest and staff houses released from Logistics/warehouse in the databases.
• Reviewing the release order for purchased items from the logistics section for the houses and office rooms.
• Release the required items to staff members responsible for the houses and offices including zone offices.
• Consolidate the list of obsolete and surplus office and guest house items for PSB on a quarterly basis.
• Act as alternative PSB Submitter for the PSB cases
• Recording, updating, and reconciling PSB items in the Inventory Databases.
• Generating the report on the status of property and equipment and Attractive assets o
• Support with physical count and verification of office assets on a yearly basis.
• Listing out assets that will be signed and received by custodians inside the office and in the accommodations.
• List out released items from the stores that need to be supplied back as the store balance should be maintained.
• Work closely with zone offices in maintaining accurate records of all assets at every office location
• Any other task that is assigned by the respective supervisor.

To qualify as an advocate for every child you will have…

• Completion of secondary school education. High school diploma, business courses, or other relevant disciplines.
• A minimum of three years of general clerical/administrative work.
• Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems
• Five years of office support work experience, including, organizing and supervising the whole range of office support and administrative activities like facilities management. Ability to work with a minimum of supervision. Ability to extract and format data and solve operational problems. Ability to organize own and others' work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints
• Fluency in English is required as the local language of the duty station.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained or necessary inoculation requirements are not met, within a reasonable period for any reason.