Administrative Assistant (GS-5), San Salvador, El Salvador

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,406 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

Post Title: Administrative Assistant

Level: GS-5

Duty Station: San Salvador, El Salvador

Please note only Salvadoran candidates or foreign candidates with a work permit will be considered.

The purpose for the job:

Under the guidance and supervision of the Operations Officer, the Administrative Assistant ensures the execution of transparent and efficient procurement services and processes in the CO, supports the implementation of operational and administrative activities, and works in close collaboration with all staff in the office to resolve complex procurement-related issues and information exchange.

The Administrative Assistant is accountable for the coordination of transport and cleaning services in the office, he/she supports the implementation of the sourcing strategy, operations efficiency, and asset control.

How can you make a difference?

We are looking for a dynamic and innovative Administrative Assistant to support UNICEF’s El Salvador office in the key functions/ accountabilities described below:

1. Support in the Implementation of operational efficiency

• Support in the implementation of the Operations efficiency by communicating both internally within the CO, LACRO and HQ , in order to ensure business processes in accordance with guidelines and procedures in the designated areas.
• Provide administrative support in the TOA update and the roles assignation in collaboration with the Operations Officer.
• Provide clerical and transactional support to the areas of Operations, Human Resources, ICT, and Finance.

2. Coordination of Administrative Services

• Coordinate transportation services to schedule the use of vehicles, review reports on use of petrol, mileage, and maintenance services, supervises drivers, and also drivers' overtime records.
• Coordinate office cleaning and maintenance services and supervises outsourcing cleaning personnel.
• Administration of cleaning and maintenance supplies.

3. Support in the implementation of sourcing strategy

• Support the office in supply activities: including but not limited to sourcing, quotations, reports, identification of cost efficiencies, and logistic services.
• Keeps updated records of procurement and contracting processes, according to rules and regulations of UNICEF.

4. Control and reporting of CO Assets

• Ensures proper control of CO Assets
• Preparation of inventory reports.
• Implementation of Inventory and physical verification control

To qualify as an advocate for every child you will have…

Education:

Secondary Education with specialized training in administration. University Degree in Business or Public Administration is an asset, but it is not a requirement.

Experience:

At least 5 years of relevant administrative experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.), advanced knowledge of automated procurement systems, and experience in handling web-based management systems.

Language requirements:

Fluency in Spanish and English is required. Knowledge of another official UN language (Arabic, Chinese, French, or Russian) is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability, and sustainability underpin everything we do and how we do it. Click here to learn more about UNICEF’s values.

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Please note only Salvadoran candidates or foreign candidates with a work permit will be considered.

Please note that for locally recruited staff, candidates are personally responsible for any visa, travel, and accommodation arrangements.

QUALIFIED MEN ARE HIGHLY ENCOURAGED TO APPLY

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF is a smoking-free environment.

UNICEF appointments are subject to medical clearance. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.