Administrative Assistant, GS-5, Gambella, Post No.46787 (for Nationals of Ethiopia only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Love

How can you make a difference?

• Performs personnel work, including interpretation and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Scrutinizes plans of operations, exchanges of letters and takes appropriate follow-up action. Assists in the administrative process of government requests for assistance.
• Collects information and assists in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, housing rentals.
• Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required.
• Advises and assists other staff in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions.
• Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
• Assists in the preparation of office budgets applicable to staff and servicing costs, and maintains necessary budgetary control records.
• In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
• Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance of appropriate inventory records.
• Provides interpretation of administrative rules, regulations and procedures.
• Performs other duties, as required.

To qualify as an advocate for every child you will have…

• EDUCATION

  Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.

• WORK EXPERIENCE

  Five years general secretarial, administrative work, which should include a good knowledge of standard secretarial practices and procedures.

• LANGUAGES

  English is required and a working knowledge of the local language would be considered an asset.

• FUNCTIONAL COMPETENCIES:

• Analytical and conceptual ability; communication skills.

• Planning and monitoring skills; ability to organize work and projects.
• Ability to make timely and quality judgments and decisions.
• Computer skills, including internet navigation, and various office applications.
• Commitment to continuous learning for professional development.
• Demonstrate ability to work in multi-cultural environment, and establish harmonious and effective working relationships both within and outside the organization.
• Initiative, passion and commitment to UNICEF’s mission and professional values.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. We particularly encourage applications from qualified female candidates.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.