Administrative Assistant (CLT)-Basrah-Third-Party Contract-BAG-24-CLT-0001

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**OVERVIEW** ------------ Parent Sector : Culture Sector (CLT) Duty Station: Basrah Job Family: Culture Type of contract : Non Staff/ Third-Party contract Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 07/08/2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Overview and Functions of Post*** The UNESCO Office in Iraq is implementing the Phase III of the project Reviving Mosul and Basrah Old Cities. The aim of Phase III of the project is to create the right conditions for local stakeholders to take over the process of urban and cultural revitalization by supporting them to develop policy frameworks while building up capacities at each step of the process: decision makers, community representatives, academics, technical agents, and workers involved in the recovery of the Old Cities and the promotion of their cultural life. The specific objective of Phase III is the creation of jobs in Mosul and Basrah driven by the endogenous reconstruction of the built heritage of the Old Cities and by a revived cultural life led by local stakeholders. Four project outputs articulate the activities of the project: 1\. The increased ability of the Public and Private Sectors to engage and participate in the urban heritage recovery process of Mosul and Basrah. 2\. The improved technical skills of the stakeholders involved in the reconstruction and rehabilitation of Mosul and Basrah’s urban heritage. 3\. The recovery of the Old Cities of Mosul and Basrah driven by the reconstruction and rehabilitation of heritage buildings and spaces. 4\. A revived cultural life contributing to community engagement, social cohesion, awareness raising, income generation and job creation. Long Description ---------------- The project will focus on youth employment, and building the capacity of the institutions and actors, public and private, involved in the rehabilitation and safeguard of cultural heritage assets. UNESCO is seeking a highly organized and detail-oriented Administrative Assistant to join its team in Basrah. The ideal candidate will be proficient in administrative tasks, possess excellent communication skills, and have experience working with international organizations. Long Description ---------------- ***Main duties and responsibilities:*** Under the overall authority and supervision of the Head of the Culture Unit and of the Senior Project Officer, and the direct supervision of the Basrah Team Leader, the incumbent will assist the management team in the implementation of UNESCO projects and activities in Basrah, Iraq, including but not limited to the project Reviving Mosul and Basrah Old Cities Phase III. 1\. Administrative Duties: Provide general administrative support including managing calendars, scheduling meetings, and handling correspondence. Prepare and maintain documents, reports, and presentations. Organize and maintain paper and electronic files, ensuring accuracy and confidentiality. 2\. Documentation and Reporting: Assist in the preparation and submission of project-related documentation, including procurement requests, bid documents, and contracts. Maintain accurate records of procurement activities and project expenditures for reporting purposes. 3\. Communication and Coordination: Communicate effectively with internal stakeholders to gather project requirements and coordinate procurement activities accordingly. Collaborate with project teams to ensure alignment between procurement activities and project timelines and objectives. Facilitate procurement and tendering processes as per project requirements. Ensure compliance with UNESCO guidelines and procedures throughout the procurement and tendering processes. 4\. Logistics: Support the organization of official meetings, events and workshops by booking venues, equipment and providing other related logistical support, including preparation of the TORs for related contractual arrangements; organize official travel in conjunction with meetings, events and workshops; make travel arrangements including for the project team; track and prepare itinerary and agendas; facilitate travel by providing/clarifying information and preparing the necessary documentation; collate/format information and data for presentation in final form; inform participants; organize the distribution of documentation; collect minutes/information/documentation and prepare associated documentation. Long Description ---------------- 5\. Translation: Translate, letters and documents from English to Arabic and Arabic to English. 6\. General Office work: receive, register, review and draft correspondence, e-mails and type a variety of reports, presentations, and tables to document/ transmit administrative or budgetary information; verify outgoing correspondence for completeness, accuracy, and compliance with UNESCO format standards; maintain mailing lists and other contact lists. 7\. Assist in administrative tasks: i) logistics support; ii) preparation of missions; iii) minutes of meetings, and iv) overall administrative support for staff in EU projects, and as needed by the UNESCO CLT team. 8\. Conduct other tasks requested by the supervisor or Basrah Team leader to ensure the success of the project and the culture unit, including support for new project proposals. **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). ***Required Qualifications*** **Academic qualifications** • Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, or a related field. **Work experience** • A minimum of 2 (two) years of work experience in the field of finance, administrative support and/or project implementation. • Experience with international organizations in the same field is desirable. **Competencies and Skills** • Familiarity with procurement and tendering processes, particularly within the context of international development projects. • Excellent organizational and time-management skills with the ability to prioritize tasks effectively. • Strong attention to detail and accuracy in document preparation and record-keeping. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. • Ability to work independently with minimal supervision and as part of a team. • Ability to manage heavy workload and to meet tight deadlines, paying close attention to detail and quality of work. **Language requirement** • Excellent knowledge of spoken and written English and Arabic is required. • Knowledge of any other UN language (French, Spanish, Chinese, Russian) is desirable. **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://www.unesco.org/en/geo-distribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.* Please note that UNESCO is a non-smoking Organization.

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Added 1 day ago - Updated 59 minutes ago - Source: careers.unesco.org