Administrative Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 2,384 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Position number 371049

OBJECTIVES OF THE PROGRAMME

To ensurethat effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties: 1. Coordinate timely initiation of administrative actions related to joint programme of work (JPRM) and requests for goods and services, such as fellowships, DFCs and national training activities; maintain a systematic tracking and follow-up system. 2.Review in GSM purchase orders for catalogue and non catalogue items, ensure adherence to WHO rules and procedures; follow up with concerned parties customs clearance, receipt of deliverables, storage, installation and finalization of payments. 3.Oversee the management of the E-Imprest system; proper implementation of financial procedures and internal controls according to GSM instructions and WHO rules, verify calculations, supporting invoices and payment authorizations, extract from GSM, compile and review a wide variety of regular and adhoc financial and other project management reports. 4. Act as focal point for HR issues; coordinate with HR/EMRO establishment of new positions, initiate staffing actions for all staff (appointments, extensions, separations, etc) and non-staff contracts (including issuance and renewal of SSAs); initiate recruitment actions for General service staff and Special service agreements, draft post descriptions, screen applications and recommend short list of potential candidates; arrange for interview panels, act as leave Administrator in GSM and monitor staff leave. 5. Ensure proper maintenance of WRO buildings and equipments, report on assets inventory, and attend to the repair and maintenance of vehicles. 6. Oversee the security of the office premises to ensure MOSS compliance and provide related briefing as needed. 7. Attend non-technical meetings with representatives from other UN agencies, MOP, etc. related to procurement, security, and other administrative issues, as required and follow-up on recommendations. 8. Guide and brief all staff and non staff on WHO rules and procedures; provide on the job training for administrative support staff.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by experience or training in finance/accounting and administration. Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least eight years progressive experience in the area of administration, including experience in HR and/or budget and finance positions Desirable: Relevant experience in the UN system.

Skills

Ability to train other staff on administrative matters. Good analytical, planning and sound organizational skills; Stress and time management skills.Knowledge of WHO systems, procedures and practices is an asset

WHO Competencies

Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Communication
• Teamwork
• Producing results
• Setting an example
• Knowing and managing yourself

Use of Language Skills

Essential: Intermediate knowledge of English. Intermediate knowledge of Arabic. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 20,280 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.