REQUISITIONS OFFICER

UNMHA - United Nations Mission to support the Hodeidah Agreement

Open positions at UNMHA
Logo of UNMHA

Application deadline in 3 days: Thursday 20 Jun 2024 at 03:59 UTC

Open application form

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting

The position is located in the Supply Chain Management and Service Delivery Pillar of the Mission Support Component of the United Nations Mission in Support of the Hudaydah Agreement (UNMHA) and the Office of the Special Envoy of the Secretary General for Yemen (OSESGY). The incumbent will be based in Amman- Jordan and will report to Chief Supply Chain Management and Service Delivery.

Responsibilities

Within delegated authority, the Requisitions Officer will be responsible for the following duties: • Prior to the budget formulation, liaises with the technical units to prepare their projected demand to establish the Mission annual demand plans (acquisition plans) based on mission priorities. • Supervises the requisition of diverse services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, furniture and fixtures, stationery and office supplies etc.) within the missions and prepares complex requisitions for the assigned categories. • In collaboration with the technical units and relevant stakeholders, prioritizes requisition preparation as per Mission Priority Projects while taking into account changing priorities and emergencies, resulting into an optimal delivery schedule to meet mission's requirements. • Implements procedures to ensure that requisitions for services and commodities are properly prepared and reviewed such that they are issued in a timely manner to ensure appropriate procurement action and reliable flow of supply for the mission. • Ensures that internal orders are raised timely for items to be supplied from existing inventory of Strategic Deployment Stock (SDS) or surplus stock in other missions. • Ensures that correct items are selected from the Material Master when raising shopping carts in order to buy from catalogues related to global or regional systems contracts. • Monitors the implementation of the supply chain plan and ensures timely actions are taken to raise the relevant requisitions (shopping carts and service entry sheets) for goods, services and freight enabling efficient and effective procurement actions to be completed. • Coordinates with global/local integrated business planning stakeholders and Supply Chain Planning Tool (SCPT) oversight bodies regarding strategic mission objectives and priority projects requiring support in materials and services. • Coordinates with the technical sections/units the projected demand ahead of budget formulation to establish the Mission's annual supply chain plan (SCPT) and acquisition plan based on the mission priorities through a review of stock holdings, consumption patterns, procurement cycle times, requirements, and forecasts of internal and external customers. • Coordinates with the UN Global Service Centre (UNGSC) and /or UN Headquarters regarding the submission of the Mission's supply chain plan (SCPT) as input for the consolidated global acquisition plan. • Integrates and monitors the implementation of the Mission Acquisition Plan; Coordinates with UNGSC and/or counterparts in other Missions on the availability of items before deciding to acquire new items either for replacement or additional requirements. • Works in close collaboration with internal stakeholders, such as the technical units within Service Delivery and Supply Chain Services/ Sections, and assists in the preparation of the technical specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR), etc. for various services and commodities not available from existing stock or systems contracts and ensure maximum standardization is used in requisitions. • Ensures that all requisitions for goods have accompanying requisitions for freight forwarding, as appropriate, and include guidelines for suppliers for detailed packing instructions and delivery plan by destination. • Ensures adequate lead times from requisitioning so that realistic foreseen delivery dates are duly inserted in the requisitions; also ensures that all requisitions are in compliance with contract terms and agreed delivery schedules. • Ensures that service contracts requirements and maintenance plans are duly requisitioned with standardized terms and conditions. • Interacts regularly with internal stakeholders to review changing priorities and emergencies and establishes approaches for adjustments. • Performs local market search for immediately required goods and services, obtains the same through accepted procurement procedures, gathers relevant information for further processing. • Ensures implementation of mission policies and procedures, including Standard Operating Procedures (SOPs), guidelines and instructions, governing the requisitioning and procurement process. Ensures the periodic review and maintenance of same. • Develops the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hard copy records for quality control purposes and ensure proper audit trail. • Oversees individual yearly work plans and supervises staff of the Acquisition Management Unit; establishes priorities and sets performance goals for staff; recommends and coordinates training programs; actively engages in management performance duties and ensures the provision of guidance development, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibility. • Provides strategic guidance to the Chief Supply Chain and Service Delivery Management on quality control issues related to requisitioning of the Mission Priority Projects. • Performs other duties as required.

Competencies

Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, requisitioning, warehousing, inventory management, distribution and procurement. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.

Education

High School Diploma (or equivalent) is required.

Job - Specific Qualification

Technical or vocational certificate in at least one of the following areas is required: logistics, supply chain management, business administration and procurement. Computer skills: good working knowledge of software applications such as Word, Excel, Access, PowerPoint and databases is required.UMOJA (UN ERP) Source to Acquire training, for the acquisition of goods and/or services in support of the requisitioning and procurement process is required.

Work Experience

A minimum often (10) years of progressively responsible experience, including at least three years at the international level, in supply chain management, logistics, procurement, administration or related area, is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree. Experience in providing logistics and supply chain support services in a conflict or post conflict environment is required. Experience with MRP (Materials Requirements Planning), ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management). Dashboard and Power Business Intelligence (BI) in the areas of scheduling, procurement and logistics processes is required. Experience in Supply Chain Planning Tool- SCPT for Gross Demand and Net Demand is required. Relevant experience as a UN requisitioner is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of Arabic is desirable. .

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Candidates are invited to apply only if they are qualified, interested and ready to perform the duties of this post at the duty station specified in the vacancy notice. Applying for this vacancy implies acceptance of the position in the event of selection. A candidate who applies is expected to accept the position if offered.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 22 days ago - Updated 5 hours ago - Source: careers.un.org