Administrative Assistant 2 (800641)

Provide comprehensive administrative support

This opening is not available anymore. Do not try to apply for this job.

ICRC - International Committee of the Red Cross

Open positions at ICRC

Human Resources Finance & Economy Admin

Open application form

Provide comprehensive administrative support

You have:

High school diploma or equivalent training.
Five years’ experience in a secretarial position, preferably within the ICRC.
Excellent command of English and/or good command of French (Diplôme approfondi de langue française level C1) depending on work location; other languages an asset.
Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.

This is a ICRC - Open-ended contract. More about ICRC - Open-ended contracts.

This vacancy is solely for Afghan nationals; if you are not an Afghan, please do not apply; otherwise, you will be instantly rejected.

Administrative Assistant 2 provides complex secretarial and/or administrative support.

Supports implementation of projects and programmes.
Produces statistics and updates data using specialized tools.
Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents; shares information among users.
Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
Independently carries out complex secretarial tasks.
Assists with organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work and follows up on expenses.
Contributes to producing tools adapted to their unit’s needs.
Applies information-management instructions and ensures compliance with procedures, including in terms of user training (practices and tools) where needed.
Keeps files up-to-date and ensures that records are managed properly.

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Executive Assistant & IM Officer, Assistant & IM Officer, Head of Unit, Head of Sub-site, Coordinator

High school diploma or equivalent training.
Excellent command of English and/or good command of French (Diplôme approfondi de langue française level C1) depending on work location; other languages an asset.
Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.

Apply now

Can you describe a time when you had to manage multiple tasks at once?	This question assesses your organizational and prioritization skills.	Provide an example of how you effectively managed your time and tasks.
Tell us about a challenging correspondence you had to prepare.	The interviewer wants to know about your communication skills and ability to handle difficult situations.	Pro members can see the explanation.
How do you ensure accuracy in your data management tasks?	Pro members can see the explanation.	Pro members can see the explanation.
What experience do you have in organizing training sessions or meetings?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of how you handled a difficult stakeholder interaction?	Pro members can see the explanation.	Pro members can see the explanation.