Administrative Assistant

Admin

Contract

This is a DRC - National contract. More about DRC - National contracts.

DRC Uganda is currently looking for a highly qualified and motivated individual to join our dynamic team as an Administrative Assistant.

The overall purpose of the role:

The Administrative Assistant will provide support for the daily functioning of the office and the implementation of DRC programs at the Arua Regional Office, collaborate with the support team and program staff to ensure the timely completion of administrative tasks, and provide the necessary support to other teams in his/her area of responsibility. This role ensures compliance with DRC administrative procedures and guidelines within the country.

Your main duties and responsibilities will be:

• Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately

• Ensure the office premises are tidy and always organised through proper supervision of cleaners

• Effective work with finance, supply chain, and program departments to prepare for timely procurement of office stationery and consumables

• Assist with the organization of events (workshops, meetings, etc.)

• Support book hotels for DRC staff

• Receive and send official correspondences and maintain records of it.

• Prepare payment requests for administration invoices while maintaining a proper tracker

• Manage equipment: Oversee the operation of office equipment and arrange for repairs

• Taking notes during HR/Admin meetings, documenting key points and actions

• Facilitate office orientation for new staff to ensure a smooth onboarding experience.

• Ensure proper filing of Admin records on SharePoint

• Support the HR and Administration Officer in his/her absence

• Any other duties relating to the nature of the job as requested by the Manager.

About you

• To be successful in this role, you must have a minimum of 2 years' experience in admin-related work with an International NGO. Moreover, we also expect the following.

Required

• Bachelor’s degree in office management, Human Resource Management, Business Administration, or related field.

• Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and databases)

• Good interpersonal skills

• Goodknowledge of both written and spoken English.

• Excellent attention to detail, organizational skills, and discretion with confidential information

• Ability to work independently and proactively

• Proven ability to handle a challenging workload

Applications will be reviewed on a rolling basis, and shortlisting may take place before the advertised closing date

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: 12 months

• Band: NM I2

• Designation of Duty Station: Arua

• Start date: January 2027

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 17th November 2026

DRC does not solicit money for any part of its recruitment process. All recruitment is merit-based and follows HR best practices that are globally acceptable. Henceforth, should you receive a solicitation for the payment of a fee, please disregard it

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Apply now

Added 16 hours ago - Updated 6 hours ago - Source: drc.ngo