Administrative Assistant
Provide secretarial and administrative support to the UN Resident Coordinator.
This opening expired 8 days ago.
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Overview
Provide secretarial and administrative support to the UN Resident Coordinator.
You have:
- High school diploma or equivalent is required.
- At least seven years of experience in administrative services, human resources, client services or related area.
- Additional certification or training on human resources, administration, audit, finance, management and/or event organization or a similar area, highly desirable.
- Fluency in oral and written French and Malagasy and knowledge of English are required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Working with minimal amount of supervision, the IC ensures effective and efficient secretarial and administrative assistance to the UN Resident Coordinator, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
Work Location
Madagascar
Expected duration
3 months
Duties and Responsibilities
General Background of UN RCO : The UN Secretary-General's launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered and independent UN Resident Coordinator - the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at country level - support countries in the achievement of their development priorities and the attainment of the SDGs. Under the overall supervision of the RC, the IC shall perform the following duties and responsibilities: • Proactively ensures effective and efficient functioning of the UNRC Front Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. • Maintains the RC's calendar, updating it in real time, contacts high-ranking visitors, arranges appointments and meetings, taking minutes as required, including through the coordination with UN agencies and other stakeholders. • Manages the RC missions and representation schedule, including ticket, accommodation, approval on UMOJA system, security clearance on system, official communication to relevant stakeholders, etc. • In collaboration with the RCO team, prepares briefing packs for the RC’s participation in meetings and events. • Maintains repositories of high-level partner contact lists and ensure a regular update • Maintains relevant mailing lists up to date. • Prepares correspondence, directives, comments on behalf of the UNRC for his/her signature and ensuring delivery and any other follow-up when required. • Screens all incoming calls and correspondence. • Act as an alternate to the RCO Administrative Assistant when required to support RCO in day-to-day administrative tasks as required, including contract administration/procurement, budget and finance, human resource management
Qualifications/special skills
High school diploma or equivalent is required. Additional certification or training on human resources, administration, audit, finance, management and/or event organization or a similar area, highly desirable. The years of experience will be reduced by 2, for candidates who hold a bachelor's degree At least seven years of experience in administrative services, human resources, client services or related area. Experience with the UN or other international organizations is an asset
Languages
Fluency in oral and written French and Malagasy and knowledge of English are required.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Describe a time when you had to manage a conflicting schedule. | This assesses your time management skills and ability to prioritize effectively. | Provide a specific example and explain how you handled the situation successfully. |
| How do you ensure confidentiality in your work? | This is important for understanding your approach to sensitive information. | Pro members can see the explanation. |
| Can you give an example of how you handled a high-pressure situation? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use for effective communication with team members? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell us about a time you successfully supported a senior manager. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize tasks when juggling multiple responsibilities? | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have with administrative software or systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you keep track of deadlines and commitments in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 28 days ago
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Updated 8 days ago
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Source:
careers.un.org
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