Administrative Assistant 1 (800009)
Provide secretarial, administrative, logistics, and financial support.
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Overview
Provide secretarial, administrative, logistics, and financial support.
You have:
- High school diploma or equivalent training.
- Excellent command of English, Arabic, Hebrew, and other languages is an asset.
- Computer skills, including Microsoft Office suite and SharePoint.
- One year of experience in a secretarial position is considered an asset.
- Experience working in the humanitarian field is considered an asset.
Contract
This is a Fixed Term contract. More about Fixed Term contracts.
What we do
The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.
Our values
- At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.
Purpose
The Administrative Assistant 1 provides secretarial, administrative, logistics, and financial support within the WatHab department in the ILOT Delegation, occasionally participating in field trips as needed to support operational activities.
The position focuses on both activities with the Coordination team and the team implementing projects in the West Bank.
The position is a half-time – 4h per day from Sunday to Thursday
Accountabilities & functional responsibilities
- Preparing meeting rooms and technical setups for conferences, presentations, and video calls.
- Assisting with document preparation (letters, MoM) and translation services for national-level meetings.
- Managing filing and archiving of documents, both digital and physical, in coordination with IM.
- Carrying out secretarial tasks such as photocopying, document destruction, and managing office supplies.
- Contributing to the creation and enforcement of procedures and supporting training and briefings for team members.
- Organizing field trips, seminars, workshops, and welcome packages for incoming delegates.
- Ensuring the WatHab Absence sheet is updated and supporting DTP implementation with logistics and finance.
- Assisting with planning activities in collaboration with support departments.
- For the West Bank team, under the Operations Manager’s supervision:
- Ensuring data quality in the WatHab Project Management tool (PAM).
- Managing documents related to Partnership Agreements, payment tracking, and guarantees.
- Assisting with document preparation and follow-up on payments.
- Supporting the organization of seminars and workshops, and ensuring DTP reconciliation.
Desired profile and skills
Certification/ Education required:
- High school diploma or equivalent training.
- Excellent command of English, Arabic, Hebrew, and other languages is an asset.
- Computer skills, including Microsoft Office suite and SharePoint.
Professional Experience required:
- One year of experience in a secretarial position is considered an asset.
- Experience working in the humanitarian field is considered an asset.
Additional information
- Type of role: Resident
- Working rate: 50%
- Starting date: March 2026
- Location: JERUSALEM (JER)
- Job level: B1 (B1)
- Length of assignment: 1 year fixed-term contract (extendable)
- Type of position: Resident
- Application deadline: 16/02/2026
Reports to (role)
Wathab Deputy Coordinator
People management responsibilities
No
Scope & impact
- Geographical remit: delegation-level (field) or headquarters.
- Responds to non-standard inquiries where necessary.
Relationships
- Internally, interacts with staff within the delegation or headquarters.
- Externally, interacts with commercial providers and whenever relevant counterparts (Assistants) within partners (Authorities, Utilities, etc.).
Potential interview questions
| Can you describe your experience in administrative support roles? | The interviewer is assessing your relevant experience and familiarity with administrative tasks. | Provide specific examples of your previous administrative roles and responsibilities. |
| How do you prioritize tasks when managing multiple deadlines? | The interviewer wants to understand your organizational skills and time management strategies. | Pro members can see the explanation. |
| Describe a situation where you had to handle a difficult communication. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure accuracy and quality in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you've contributed to a team project? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools and software are you proficient in, and how have you used them? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to organize an event or meeting. What challenges did you face? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach learning new skills or software? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 month ago
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Updated 1 month ago
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Source:
careers.icrc.org
