Administrative Assistant 1
Provide secretarial and administrative support effectively.
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Overview
Provide secretarial and administrative support effectively.
You have:
- High school diploma or equivalent training.
- Excellent command of English; other languages an asset.
- Computer skills, including Microsoft Office suite.
- Two years' experience in a secretarial position.
Contract
This is a ICRC - Open-ended contract. More about ICRC - Open-ended contracts.
Reports to (role)
- Head of Unit
Purpose
Administrative Assistant 1 provides secretarial and/or administrative support.
Accountabilities & Functional responsibilities
ACCOUNTABILITIES AND RESPONSIBILITIES
- Functional Responsibilities:
- Updates and retrieves data in/from specialized tools and databases.
- Creates and maintains paper or electronic files up-to-date.
- Follow-up on specific processes.
- Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.
- Updates the timeline, tables and charts, schedule and other tools and ensures invoices are followed up on.
- Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
- Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks.
- Applies information-management instructions and ensures compliance with procedures.
- May be called upon to manage petty cash.
SPECIFIC ACTIVITIES
- Ortho Work - Office activities (Secretarial duties)
- Photocopies and distributes messages to all concerned departments.
- Pays the salaries.
- Opens individual file and keeps it up-to-date at all time.
- Prepares and co-signs employment contract and other
- Contractual documents.
- Records and follows-up absences.
- Provides statistics or other reports when required.
- Be aware of the Orthopaedic Centre's activities and objectives
People management responsibilities
Yes
Scope & Impact
- Geographical remit: delegation-level (field) or headquarters.
- Financial remit: prepares and follows up on invoices (for meetings, etc.).
Relationships
- Internally, interacts with staff within the delegation or headquarters.
- Externally, interacts with commercial providers.
Certifications / Education required
- High school diploma or equivalent training.
- Excellent command of English; other languages an asset.
- Computer skills, including Microsoft Office suite.
Professional Experience required
- Two years' experience in a secretarial position.
Our Values
- At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.
Potential interview questions
| Can you describe a time when you had to manage competing priorities? | This question assesses your time management and organizational skills. | Provide an example where you successfully prioritized tasks under tight deadlines. |
| How do you ensure accuracy when updating data or creating documents? | The interviewer wants to understand your attention to detail. | Pro members can see the explanation. |
| Describe a situation where you had to interact with team members or external partners. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to prepare for an important meeting? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you manage confidential information in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
careers.icrc.org
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