Administrative and Finance Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 97,118 USD and 127,169 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the United Nations Office on Drugs and Crime (UNODC), Regional Office for the Middle East and North Africa (ROMENA) in Cairo, Egypt. The incumbent will work under the overall guidance and direct supervision of the Regional Representative for the Middle East and North Africa, and in close collaboration with the Regional Programme Coordinator, located in ROMENA.

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities Within delegated authority, the incumbent will be responsible for the overall monitoring, oversight, coordination, and timely implementation of all ROMENA administrative and financial functions (procurement, finance, human resources planning, building management, ICT) within the Regional Programme for the Arab States. S/he will be responsible for the following specific duties:

Overall responsibility:

•Review, guide and coordinate the work of all staff performing central functions at ROMENA in the Operations Team in the areas of procurement, finance, human resources planning, information technology, asset management and premises management.

•Provide support, advice and guidance on all administrative and financial matters and workflows in relation to procurement, finance, human resources planning, information technology, asset management, and premises management, and ensure that tasks are performed in a timely and effective manner.

•Identify bottlenecks and work collaboratively with ROMENA management and relevant UNODC Headquarters Branches and Sections in order to find solutions.

Finance:

•Review and approve reconciliations and monthly/annual accounts, monthly UNDP IOV charges, and oversee the annual closing of accounts and ensure it is completed in a timely manner.

•Act as approver for various workflows linked to finance and procurement.

•Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained, and ensure that all expenditures are in line with UN policies and financial rules and regulations.

•Provide authoritative interpretation of requirements for handling transactions, and respond to internal/external audit observations and oversight functions.

•Coordinate with FRMS the preparation and submission of interim and final financial reports (as well as ad hoc reports to donors).

Budget:

•Coordinate and guide the preparation and implementation of the ROMENA overall budget, both field office and programme budget, analyse and monitor budget implementation, and prepare regular and ad-hoc updated reports to ROMENA management.

•Monitor and advise programme offices and project team leaders on the financial status of expenditures and budgets, status of implementation, utilization of funds, validity of contributions/grant agreements and related issues.

•Review, analyse and support the finalization of budgets for project proposals as well as for project and budget revisions in line with UNODC and donor requirements and provide guidance to programme staff in the development of budgets in line with ROMENA priorities.

Organizational matters:

•Review and coordinate the submission of annual/quarterly plans and reports, such as procurement plans, staff development plans, recruitment plans, leave plans, official mission plans, Annual Internal Oversight Report etc.

•Analyse, review and maintain updated UMOJA mapping and assignment of roles across ROMENA staff to ensure effective implementation.

•Participate on behalf of UNODC in the United Nations Operations Management Team and ensure ROMENA’s alignment and consistency with UN wide operational management, including the Business Operation Strategy (BOS 2.0).

•Act as Agency Security Focal Point and ensure timely updating of Business Continuity Plans, Emergency Preparedness Plans, risk registries and other mandatory management plans.

•Collaborate closely with the Human Resources team and senior management in the preparation and implementation of human resources needs planning for ROMENA and programme offices with a view to maintain and increase sustainability of programme offices and contribute to UN wide goals.

•Guide and coordinate the work of the Operations Team and other administrative and finance personnel of projects.

•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to Umoja, particularly in the areas of procurement, finance, human resources planning, travel, information technologies, asset management, and premises management.

•Perform any other duties as required/assigned by the supervisor.

Competencies •Professionalism: Has knowledge of administrative, budgetary, financial and human resources policies, practices and procedures in general and in particular, at the UN Secretariat and UNDP. Is able to apply various United Nations administrative rules and regulations in work situations. Has some knowledge of UN financial rules and regulations. Has conceptual analytical and evaluative skills to conduct independent research and analysis. Is able to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, management, project management/administration or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of five (5) years of progressively responsible professional work experience in national and/or international finance and administration, procurement, project management, or related area is required. Experience with SAP based ERP applications is required. At least two years of experience with UN financial rules and regulations or those of another similar international organization is desirable. Working experience in project management/technical cooperation in the area of crime prevention and/or drug control is desirable. Experience in coordinating the work of a team is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of Arabic or French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice This position is funded from extra budgetary resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Any extension of the appointment will be subject to the availability of funding.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Cairo is classified in the A category (family duty station).

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.