Administrative and Finance Assistant
Application deadline 4 months ago: Tuesday 26 Jul 2022 at 00:00 UTCOpen application form
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
The Office of the United Nations High Commissioner for Human Rights (OHCHR) is the Secretariat Department responsible for strengthening international human rights mechanisms; enhancing equality and countering discrimination; combating impunity and strengthening accountability and the rule of law; integrating human rights in development and in the economic sphere; widening the democratic space; and early warning and protection of human rights in situations of conflict, violence and insecurity .
The UN Human Rights Regional Office for Central America was established in Panama City (Panama), following the signature of an agreement between the United Nations High Commissioner for Human Rights and the Government of Panama, on 15 February 2007.
In line with the mandate of the HC/OHCHR (General Assembly resolution 48/141), the UN Human Rights Regional Office engages with and supports States in the promotion and protection of all human rights. It provides support and technical assistance, advice and capacity building. At present, it engages with countries of Central America that do not have any other type of OHCHR field presence, i.e. Belize, Costa Rica, El Salvador, Nicaragua, Panama and the Caribbean.
The National UNV will be part of a Team of national/international staff working in/on El Salvador, with a particular focus on building local capacities, networking and supporting efforts for the promotion and protection of human rights, including human rights defenders and mainstreaming of human rights in the UN development assistance to support the implementation of the 2030 Sustainable Development
Under the direct supervision of the Senior National Human Rights Officer in El Salvador, and overall responsibility of the OHCHR Regional/Deputy Regional Representative for Central America and in coordination with an OHCHR Team of international staff working on El Salvador from the Regional Office for Central America in Panama, the National UN Volunteer will undertake the following tasks:
• Provide administrative support, financial planning and monitoring budget implementation of human rights related projects/activities, including all logistic arrangements for the holding of group meetings, recruitment of Consultants, travel arrangement of participants/Experts, preparation of e-files of documentation for meetings, according to the set procedures and regulations; • Support in drafting human rights project proposals and budget related communications, as well as ensuring that the project supporting documents are in accordance with the set requirements and procedures; • Assist in planning and monitoring of compliance with the OHCHR Result-Based Budget and OHCHR Work Plan and periodic reporting, including to donors; • Assist in day to day management and reporting on the Office and technical cooperation /projects activities; • Maintain complete records of all project and budget-related operations (database), including the inventory of equipment and Office electronic files; • Follow up on vendor payment transactions in a timely manner in accordance with the regulations and applicable procedures; • Analyse, review and report on budget spending form OHCHR funds, including but not limited to the budget allocated for projects and activities, whenever it is required. Perform other related duties as requested by supervisor, as appropriate.
Furthermore, UN Volunteers are required to:- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country- Provide annual and end of assignment reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Budget and project-related documents are followed in a timely manner; • Allocated budget is efficiently and timely spent in accordance with the set working plans an in compliance with UN financial rules,regulations and procedures; • Efficient organization of group meetings; • Efficient management of the Office inventory and e-archives; • Vendors are paid in a timely manner in accordance with the regulations and applicable procedures; • Periodic reports on budget implementation and overall performance are timely prepared; • The development of capacity through coaching, mentoring and formal on-the-job training, when working with counterparts; • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;
• Accountability • Adaptability and Flexibility • Commitment to continuous learning • Communication • Ethics and Values • Integrity • Planning and Organizing • Working in Teams • Client Orientation
business administration, economics, finance, international relations or related fields. Experience in UN field operations would be an asset but is not a requirement. • 3 years of relevant experience in project management preferably with UN or other international organizations; • With knowledge of Finance and Budget preferred; • Analytical skills and drafting skills; • Good communication and advocacy skills; • Ability to transfer knowledge; • Knowledge of technology and use of office computer applications, including working with databases, Microsoft Excel, and statistical software.
El Salvador is a middle-income country with good living standards. It is the smallest country in continental America and is affectionately called ("Pulgarcito de America"), the "Tom Thumb of the Americas". It has 123.6 square miles (320 km²) of water within its border. It is the only Central American country that does not have a Caribbean coastline. The highest point in the country is Cerro El Pital at 8,957 feet (2,730 m), which shares a border with Honduras.
El Salvador has a tropical climate with pronounced rainy (May to October) and dry seasons (November to April). Temperatures vary primarily with elevation and show little seasonal change. The Pacific lowlands are uniformly hot; the central plateau and mountain areas are more moderate.
There is a moderate vulnerability of the country to the effects of natural disasters, such as seismic swarms, earthquakes, tropical storms, and floods which is a challenge for the UN System together.
The insecurity is a phenomenon that is of similar characteristics in all countries in the region. That means crimes against life and property primarily are also present in El Salvador. Residents and visitors should exercise an appropriate level of alert in both official and private activities. Adequate level of prevention in daily activities will greatly help to prevent security incidents.