Administrative Analyst WA Lever 3 - Climate Action - Dakar, Senegal

Job Description

About the position

Support and collaborate Climate Action support team from the West and Central Africa region, with all administrative and logistics matters of the Climate Action lever in cooperation with the center’s supporting offices.

Key Responsibilities

• Be the administrative analyst focal point for urgent matters in West and Central Africa, supporting the team leaders located in the region, facilitating and reducing response time for administrative functions.
• Provide support and carry out administrative and logistical procedures for the projects units that manage funds through the Alliance Bioversity CIAT.
• Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements and attention for urgent cases mostly West and Central Africa requests), legalization and reimbursement of expenses.
• Provide guidance and assistance for the coordination and organization of events, including several high-profile international conferences in collaboration with partners and / or donors in West and Central Africa.
• Support key event tasks in West and Central Africa such as planning and execution of logistical support for all meetings, workshops and conferences related to the lever, both internal and external support and collaborate with the lever teams in the design of workshops and meetings at national and international level.
• Execute the process of reimbursement of expenses through organization of invoices, payment authorizations and collection accounts that are generated for the different workshops and meetings.
• Execute all procurement requests (office supplies, material for events, business cards, etc.) related workshops and meetings mostly in West and Central Africa region.
• Support monthly meetings of the lever teams.

• Ensure that donor rules regarding the use of funds for services, trips, events, and consultancies are enforced (Collection and correct registration in Share Point of required documentation).

  Requirements

Qualifications and requirements

• Professional in Business Administration, Finance, or related fields.
• Minimum two (2) years of work experience in similar positions
• Intermedium – Advanced level of English (Oral, Writing and Comprehension skills)

Competences

• Proven ability to integrate, inspire and develop multidisciplinary teams and manage talent, with a strong commitment to promoting diversity, knowledge sharing, and staff development.
• Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.

• Ability to provide a high level of service under pressure.

  Benefits

Terms of employment

This is a national recruited position placed at a BG06, in a scale of 14 levels, with level 14 being the highest.

This is a Senegal national search and will be managed through a fixed term contract of a one (1) year period, subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer, and strive for gender, diversity, and inclusion in our staff, without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic.

Applications

All correspondence should be addressed to the following email: f.pena@cgiar.org[PFA(BC1] and should clearly indicate:

“Application: Administrative Analyst WCA – Climate Action”.