Administration Team Leader

Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, honesty, and transparency.

ABOUT THE JOB

The overall purpose of the role:

The Administration Team Leader reporting to the Admin/HR Manager is responsible for ensuring efficient management and planning of admin support functions. He/she will ensure effective and streamlined communication is established with government line ministries, partners, and other external stakeholders. Ensure effective management of DRC facilities such as offices and guesthouses, and management of visitor support services and guest assistance. He/she is also responsible for maintaining and increasing the performance quality of the admin team and ensuring stakeholder satisfaction by exercising service-oriented practices.

Responsibilities:

Administration Management

• Maintain administrative record-keeping and filing systems.
• Assist the Head of Units in organizing events, meetings, and workshops.
• Mange the flights of DRC staff (Commercial –UNHAS) and sea transport services.
• Manage office space allocations for all staff and short–term visitors.
• Manage the distribution and management of documents/mail between Country offices and the field office, including international couriers.
• Mange all official DRC correspondence and other documents, including incoming, outgoing, and interoffice circulars
• Supervising the work of the Admin Officer, Cook, and Cleaners and ensuring ex-pats are getting visas and work permits on time
• Mange office having enough office supplies, and stationary and maintain a record of the office supplies on a daily basis.
• Mange office/GH cleaners are working properly, and that office/GH environment is neat, clean, and looks professional
• Manage the work of the Guest Houses Officer and ensure DRC Guest houses are well equipped with required furniture, laundry services plus maintenance are given when needed
• Manage the work of the Maintenance Assistant and ensure routine maintenance checks are applied on the Guest house, offices, washrooms, and kitchens, and work properly
• Mange All DRC leases contracts (Drafting – Maintaining – Tracking – and Rent payments)
• Manage all administrative aspects of general office and housing, including necessary repairs & Maintenance are complete in a timely manner, in coordination with the Logistic Officer/Assistant.
• Lease new offices and houses by selecting a suitable location and prepare contracts with close collaboration with security focal points.
• Manage to provide efficient and effective office administration.
• Perform any other tasks as instructed by DRC management.

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• 3-5 years of professional experience in the Administration field preferred working with NGOs.
• Clear understanding of Administrative Procedures.
• Excellent communication skills both verbal and written
• Organized and able to plan things in advance

Education/qualific****ations:

• University degree in BBA, or any other degree in the relevant field.

Languages:

• Fluency in written and spoken English; knowledge of Dari and/or Pashto

We Offer:

Salary and conditions will be in accordance with the DRC salary scale

Application process:

Interested? Then apply for this position by clicking on Apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV-only applications will not be considered.