Administration Assistant Lebanon North

Contract

This is a Professional contract, Grade 4 (NRC) contract. More about Professional contract, Grade 4 (NRC) contracts.

The position is open for nationals only

Kindly note that empty or incomplete applications, as well as CVs received via emails, will not be considered official and will not be processed.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

Purpose of the role

The Administration Assistant is responsible for performing clerical and administrative duties and providing support to managers and employees in daily offices/premises needs in line with NRC’s procedures and standards.

What you will do

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Ensures that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and reports any breaches/concerns to the line manager and/or focal point for proper action.
• Ensure that all protection related detected cases are referred to the concerned referral focal point and to the related Protection Coordinator.

Specifically you will;

• Coordinate and maintain records for staff office space, phones and office keys
• Follow up on lease agreements in Coordination with the Support Manager
• Create an inventory of kitchen & office supplies and initiate order and follow up accordingly
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies
• Request and dispatch mobile sim cards (pre and post-paid) for staff
• Coordinate hotel reservation for accommodations and conferences as needed and follow up on payments and agreements
• Support in organizing workshops internally and externally by liaising with different departments
• Follow up on visibility orders for the office, distribution and dispatch
• Prepare daily contracts related to administration work and needs
• Issue Purchase requisitions and orders for all admin related needs including, kitchen supplies, office needs etc.
• Prepare Payment vouchers and follow up with Finance department on payments
• Follow up on maintenance and repairs of offices, apartments and centers rented by NRC

Professional competencies

Bachelor degree in Business Administration or equivalent

• 1 to 2 years’ experience from working in the administration field
• Previous experience from working in complex and volatile contexts
• Fluent in English & Arabic both written and spoken
• Proficiency in MS Office applications (word, excel, outlook, and powerpoint)

Behavioral competencies

• Planning and delivering results
• Handling insecure environments
• Working with people
• Coping with change
• Communicating with impact and respect

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.