Administration Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UNDP’s role is to help fortify development outcomes among local communities, government partners, and the private sector, using the SDGs as both a destination and a guide. Through the SDGs, a transformative shift from a war economy to a peace economy is possible, helping Afghanistan to meet its global commitments, its internal targets (such as those set by the Afghanistan National Peace and Development Framework-ANPDF), and, most importantly, the expectations and ambitions of the Afghan people. While this bold vision demands investments from UNDP, among all development actors, UNDP Afghanistan Country Office is providing insights on understanding and overcoming multidimensional poverty. UNDP’s perspective is that meaningful poverty alleviation requires a different development approach – one that monitors and attempts to affect the systemic interplay of socioeconomic factors, regional differences, and shifts in the political economy. To deliver this value proposition, the CO needs to ‘raise the bar’ on its development policy expertise and engage national and local policy makers on disrupting the complex systems contributing to intractable poverty.

This UNV assignment is part of a new office structure with UNDP Afghanistan, which is designed to support a more integrated and collaborative way in supporting Afghanistan achieve sustainable development and sustainable peace. The Country Office has aligned the new office structure with the thematic vision of the emerging Country Programme and designed new ways of working that will facilitate more collaboration across the office, create the foundations for more sub-national level work and higher delivery and emphasize learning and support to national staff capacity development.

Under the direct supervision of the Programme Manager, the National Youth UN Volunteer will undertake the following tasks:

• Support in Assets/custodial items & Inventory managements (incl. verification, tagging); • Preparation of routine correspondences under the supervision of Administration Associate/Supervisor. • Managing documents and files (incl. copying, printing). • Daily support to administrative and logistical services. • Support in collecting of information requested by non-accredited Agencies and performance of other administrative surveys. • Copying and searching documents for VAT returns. • Tickets booking/issuance/cancellation for non-accredited UN Agencies. • Daily support to travel management processes. • Arrangements of travel and hotel reservations for visiting UN/UNDP officials. • Administrative support to UNDP conferences, workshops, retreats. • Administrative support to conferences, workshops requested by non-accredited Agencies. • General administrative support in the office (can include: procurement of office needs, stationary, furniture; kitchen appliances). • Submission of service provider's invoices for payment in compliance with Finance Unit’s Standard Operating Procedure (SOP). • Assist in overall daily operations and other relevant duties upon request by Supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning Communication • Flexibility • Accountability • Communication • Empowering Others • Integrity • Planning and organizing • Self-Management

Administration, HR, operations, or administration, or other relevant programmes; experience with document and management is an asset, as is experience working in the UN or other international development organization.

• Excellent oral and written English skills. • Excellent attention to detail. • Strong organizational skills. • Strong communication and coordination skills. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management is an asset • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Have affinity with, or interest in, volunteerism as a mechanism for durable development, and the UN System.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Entitlement;

Entry lump sum: (onetime payment)USD 400 Volunteer living allowance: (per month)USD 624 Exit allowance ( for each month served, paid on successful completion of the assignment): USD 50. Medical and life insurance Cigna private insurance.

Leave Entitlements;

• Uncertified Sick Leaves: 7 days • Certified Sick Leave: 30 days • Maternity Leave: 16 weeks • Paternity Leave: 10 days leave • Training and leaning Leave: 10 days