Administration Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

The Danish Refugee Council (DRC), one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Protection Specialist (Legal Aid) for Romania. Due to the ongoing conflict that began on Feb 22, Ukraine is experiencing one of the largest humanitarian crises in Europe since World War II. Currently, there are an estimated 6.3 million displaced people who have crossed the international border, with over a million Ukrainians crossing into Romania to date and with between 70 to 90,000 remaining in Romania. DRC Romania will respond in three pillars:

• Establish partnerships agreements with national NGOs engaged in the response and enhance their coverage
• Provide technical support to partners, the wider civil society, and state actors engaged in the response
• Implementation of humanitarian interventions in various sectors (Protection, Mine Risk Education, and Site Management Support).

About the Job

Reporting to the Area Manager, the Administration Assistant will be responsible for providing administrative support to the general day-to-day operation of the DRC office in Bucharest. The role will have an area focus and will ensure compliance with DRC procedures and guidelines within the area as well as contribute to the development of area strategies, which will be translated into action plans and day-to-day tasks.

• Perform administrative tasks according to DRC guidelines.
• Book hotels and flights for DRC staff national and international travel and meetings.
• Receive and send official correspondence and maintain records for it.
• Maintain petty cash and requests for payment.
• Provide support to various departments in data entry tasks and maintaining SharePoint folders.
• Follow up and support with residency and work permits.
• Coordinate with accounting and payroll firms and provide relevant information.

About You

To be successful in this position we expect you to have at least 1 year of proven experience in a similar position, ideally in an NGO setting. Moreover, we also expect the following:

• A Diploma in Business Administration or equivalent professional qualification.
• Advanced English proficiency and fluency in Romanian.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.

We Offer

Contract Type: National contract.

Contract Length: Contract until 30th June 2023 with possible extension depending on availability of funding.

Band: Non-Management, I

Duty station: Bucharest, Romania.

Geographic scope: Country Romania.

Start date: 1st December 2022

We offer a competitive salary and benefits in accordance with the Danish Refugee Council’s Terms of Employment for National Staff.

Application Process

All applicants must upload a cover letter and an updated CV in English. Applications sent by email will not be considered.

Closing date for applications: 13th November 2022

Applications will be reviewed on a rolling basis and we, therefore, encourage you to apply as soon as possible. For further information about the Danish Refugee Council, please consult our website www.drc.ngo