Administration and Human Resources Assistant

Volunteering Admin Human Resources

Overview

Provide reliable administrative and HR support for recruitment and onboarding.

You have:

• Practical experience in human resources, administration, or coordination, whether through prior internship, attachment, or volunteer experience, is desirable.
• Competence with standard office software, comfort in maintaining databases and trackers, and strong written and spoken communication skills.
• Discretion and confidentiality in handling personal information, strong organizational skills, attention to detail, and a service-oriented, collaborative manner.
• Commitment to the values and ethos of United Nations Volunteer (UNV) service, with engagement under the Community UN Volunteer modality.

Contract

This is a UNV contract. More about UNV contracts.

NextGen.Ke is a large and fast-moving programme that recruits, onboards, and manages a substantial number of people in a short space of time, from graduate interns to the volunteers and staff of the Project Management Unit itself. Orderly human resources support is essential to ensure that recruitment is fair and well documented, that contracts and records are accurate, and that new personnel are onboarded quickly and consistently.

The programme therefore requires a dedicated Admin and HR Assistant, engaged as a Community UN Volunteer, to support these functions under the Admin Associate, helping the Project Management Unit remain properly staffed and supported throughout delivery.

The objective of the Admin and HR Assistant is to provide reliable administrative and coordination support across the programme's human resources functions, with particular attention to recruitment, onboarding, record keeping, and personnel administration, so that the programme is staffed and supported smoothly throughout its delivery.

Under the direct supervision of the NextGEN Project Manager, the UN volunteer will undertake the following duties: • Recruitment Support: Assist with the practical steps of recruitment, including the preparation and posting of vacancies, longlisting, scheduling of interviews, and communication with candidates. • Onboarding: Coordinate the onboarding of new interns, volunteers, and staff, including the preparation of induction materials and the collection of required documentation. • Records Management: Maintain accurate, confidential, and well-ordered personnel records, contracts, and leave and attendance information. • Contract Administration: Support the preparation, tracking, and renewal of contracts and volunteer agreements, flagging upcoming expiries in good time. • Compliance and Inclusion: Help ensure that recruitment and personnel processes are transparent, merit-based, and consistent with the programme's fifty-fifty gender balance and inclusion commitments. • Coordination Support: Provide general administrative support to the Admin Associate, including the preparation of simple reports, trackers, and correspondence.

Expected Deliverables • Recruitment Trackers: Up-to-date recruitment and onboarding trackers covering all active processes. • Personnel Records: A complete, accurate, and confidential set of personnel records, contracts, and volunteer agreements. • Onboarding Pack: A consistent induction and onboarding pack used for new interns, volunteers, and staff. • Periodic HR Reports: Regular and accurate summaries of recruitment status, contract expiries, and leave and attendance for the Admin Associate.

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

• Practical experience in human resources, administration, or coordination, whether through prior internship, attachment, or volunteer experience, is desirable. • Technical Skills: Competence with standard office software, comfort in maintaining databases and trackers, and strong written and spoken communication skills. • Soft Skills: Discretion and confidentiality in handling personal information, strong organizational skills, attention to detail, and a service-oriented, collaborative manner. • Commitment to the values and ethos of United Nations Volunteer (UNV) service, with engagement under the Community UN Volunteer modality, and willingness to work on-site in Nairobi for the duration of the assignment.

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

A UN Volunteer receives a Volunteer Living Allowance (VLA) per month and is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$1,602. The VLA base rate is a global rate, while the PAM is country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website http://icsc.un.org. For example, kindly enter the link Calculator.

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and also in the event of a permanent reassignment to another duty station.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements). UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for the final repatriation travel (if applicable). A resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.

Disclaimer The United Nations Volunteers programme (UNV) is an equal opportunity programme which welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, nationality and culture.

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Potential interview questions

Added 7 days ago - Updated 1 day ago - Source: unv.org