Administration and Finance Specialist

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FAO - Food and Agriculture Organization of the United Nations

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Application deadline 11 months ago: Monday 3 Apr 2023 at 21:59 UTC

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Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner

The Global Environment Facility (GEF) has approved the “Integrated Agro-ecosystem approach for enhancing Livelihoods and Climate Resilience in Tuvalu” with GEF total budget of USD 2.64 million and total co-financing of USD 6.6 million. This project will be implemented by FAO in partnership with the Government of Tuvalu, executed and coordinated by the Ministry of Local Government and Agriculture (MLGA), in close collaboration with the Ministry of Public Works, Infrastructure and Environment, Labour, Meteorology and Disaster (MPWIELMD), Ministry of Fisheries and Trade (MFT), Ministry of Finance (MOF), and Ministry of Health, Social Welfare & Gender Affairs (MHSWGA). The main objective of this project is to reverse land degradation, enhance local livelihoods and increase climate resilience through integrated agro-ecosystem (IAE) approach in all the islands of Tuvalu. The IAE approach emphasises a systems approach to local food production to reduce land degradation and improve the health of agro-ecosystems while ensuring socioeconomic benefits. This overall Objective will be achieved by: • Strengthening enabling framework for implementation of integrated agro-ecosystem approach (Component 1). • Implementing integrated agro-ecosystem approach in all the islands (Component 2). • Ensuring project implementation is supported by an M&E strategy based on measurable and verifiable outcomes and adaptive management principles (Component 3).

FAO in partnership with the Government of Tuvalu will set up a Project Management Unit within MLGA and will recruit a Project team, international consultants and national specialists (long and short-term appointments) to co-ordinate and support project implementation. The PMU requires the services of an Administrator with financial management skills to administer the finances for the project, in collaboration with the Operations and Administration teams in the FAO sub-regional office for the Pacific islands (SAP).

Reporting Lines

Under the direct supervision of Lead Technical Officer and overall guidance FAO Sub-regional Coordinator (SRC) for the Pacific, in close consultation with the National Project Coordinator, and working closely with the LTO, NPC, Operations and Administration staff in SAP and relevant Ministries, the Administrative and Finance Officer will provide administrative and operational support to the implementation, monitoring and evaluation of the project for timely delivery of its outcomes and outputs. In particular he/she will perform the following tasks:

Technical Focus

The consultant shall act as a focal point for all admin, finance and travel related matters of the project at national level.

Tasks and responsibilities

• Ensure smooth and timely implementation of project activities in support of the results-based work plan, through operational and administrative procedures according to FAO rules and standards; • Coordinate the project operational arrangements through contractual agreements with key project partners; • Arrange the operations needed for signing and executing Letters of Agreement (LoA) with relevant project partners; • Collaborate with SAP Operations and Administration staff and maintain inter-departmental linkages with FAO units for donor liaison, Finance, Human Resources, and other units as required; • Undertake day-to-day management of the project budget, including the monitoring of cash availability, budget preparation and budget revisions to be reviewed by the National Project Coordinator; • Ensure the accurate recording of all data relevant for operational, financial and results-based monitoring; • Ensure that relevant reports on expenditures, forecasts, progress against work plans, project closure, are prepared and submitted in accordance with FAO and GEF defined procedures and reporting formats, schedules and communications channels, as required; • Execute accurate and timely actions on all operational requirements for personnel-related matters, equipment and material procurement, and field disbursements; • Participate and represent the project in collaborative meetings with project partners and the Project Steering Committee, as required; • Be responsible for results achieved within her/his area of work and ensure issues affecting project delivery and success are brought to the attention of higher level authorities through the BH in a timely manner, • In consultation with the FAO Evaluation Office, the LTU, and the FAO-GEF Coordination Unit, support the organization of the mid-term and final evaluations, and provide inputs regarding project budgetary matters • Support the NPC and the STA to synthesise and analyse the CA findings, to identify opportunities and training needs of the MLGA and MoF on finance and administrative management • Support and facilitate the gradual handover of project execution to the MLGA after 18 months of project implementation.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University Degree in Economics, Business Administration, or related fields, is desirable. • Five years of experience in project experience in planning, project implementation and management/administration of development programmes including the preparation, monitoring and evaluation of development projects and operations procedures • Knowledge of FAO’s project management systems is desirable but not required. • Working knowledge of English. • National of Tuvalu.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: [email protected]
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Added 1 year ago - Updated 11 months ago - Source: fao.org