Admin Intern Kenya Kakuma
Assist with administrative tasks and support the office operations.
This opening expired 6 months ago.
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Overview
Assist with administrative tasks and support the office operations.
You have:
- Hold a Bachelor of Commerce, Bachelor of Business Administration or any other relevant undergraduate qualification
- No work experience is required
- Well organized, efficient, hard-working
- Proactive and organized
- Ability to commence work immediately
The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
- Adhere to NRC policies, tools, handbooks, and guidelines.
- Assist with the implementation of the support function portfolio according to plan of action
- Support to prepare and develop status reports as required by management.
- Ensure proper filing of documents, Implement, and maintain a filing system for all administrational documents according to procedures.
- Promote and share ideas for improvement of the support function
- Ensure that the NRC office follows all administrative legal requirements i.e. taxes, government registrations and licenses in operation
Qualifications
- Hold a Bachelor of Commerce, Bachelor of Business Administration or any other relevant undergraduate qualification
- No work experience is required
- Well organized, efficient, hard-working
- Proactive and organized
- Ability to commence work immediately.
This position gives preference to candidates from members of the local community, with a strong emphasis on qualified female applicants. All applications must be submitted through the Norwegian Refugee Council’s recruitment portal; hard copy submissions will not be accepted. All Online Application must be submitted on or before 14th November 2025.
Responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.
- Supervise the day-to-day work of the cleaners, and casual staff
- File administrative documents according to procedures
- Ensure that utility bills (e.g. electricity, water, phone) are paid on time
- Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
- Assist in any administrative matters: filing, typing, updating phone lists, keeping adequate stationery supplies for office consumption.
- Assist in maintaining inventory of office equipment, furniture and fittings
- Arrange for internal/external conferences and workshops
- Ensure order and cleanliness of the offices and accommodation facilities including arranging for general maintenance as needed.
- Arrange for staff flight bookings, transport, and accommodations in coordination with other NRC offices.
- Arrange for staff and visitors’ accommodation, filling in check-in, and follow up with payments.
- Ensure NRC assets are in good condition and monitor maintenance if required and Proper filling of assets related documents (Equipment check in –check out, Waybill, Donation certificate, Asset transfer form, etc.)
- Maintain custody of the office keys
- Any other duty assigned by line manager.
Potential interview questions
| Can you describe a time when you had to organize a team or project? | This question evaluates your organizational skills and ability to work with others. | Provide a specific example demonstrating your ability to manage tasks and coordinate with team members. |
| How do you prioritize your tasks when working in a fast-paced environment? | The interviewer wants to assess your time management and decision-making skills. | Pro members can see the explanation. |
| Describe a situation where you had to handle administrative duties. What was your approach? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps would you take to ensure all documents are filed correctly? | Pro members can see the explanation. | Pro members can see the explanation. |
| Have you ever worked with a team to complete a specific project? What was your role? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure that utility payments are made on time in an organization? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you employ to maintain cleanliness and order in an office environment? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a situation where you have conflicting priorities? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 6 months ago
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Updated 6 months ago
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Source:
nrc.no
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