Admin & Finance Associate

This opening expired 1 year ago. Do not try to apply for this job.

WHO - World Health Organization

Open positions at WHO
Logo of WHO

Application deadline 1 year ago: Thursday 30 Jun 2022 at 00:00 UTC

Open application form

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

WHO is a specialized agency of the United Nations that was established in July 1946 and whose objective is the attainment by all peoples of the highest possible level of health. WHO’s primary role is to direct and coordinate international health within the United Nations system. WHO’s main areas of work are health systems; health through the life-course; noncommunicable and communicable diseases; preparedness, surveillance and response; and corporate services.

In the context of the WHO Health Emergencies incident management system, at the country level: The incumbent reports directly to the administrative officer. The position contributes to both financial and administrative operations in the implementation of programmes.

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities: Budget & Finance: • Assists in the monitoring and progress review of projects and tasks in the GSM/Oracle work plan; • Provides team members with timely information on project and task budget ceilings, award budgets, expenditure, and funds available, as required; • Monitors income and expenditures for planning purposes; • Promptly follows-up on financial, budgetary and any outstanding issues concerning the team/department, including ensuring timely processing of committal documents; • Assists in the preparation of financial and technical progress reports to donors. Monitoring compliance, reporting and analysis: • Assist with verifying accuracy, consistency and integrity of financial data and information for donor and other reporting purposes including but not limited to budget cost estimates in proposed agreements and proposals; • Reviewing financial and budgetary transactions for compliance and within delegated authority of the position holder; • Keeping delegations of authority up to date; • Reviewing budget and cost variances and reconciling differences within budget ceiling allocations, planned costs and funding gaps. Meeting Administration: • Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs calculation and travelrequests; assisting with preparation of documents, dispatching of materials and liaising with participants and others involved; • Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions; • Schedule weekly team and ad hoc meetings, according to schedules and need; taking and preparation of minutes; • Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's professional staff, checking their availabilityand ensuring they have the appropriate briefing files and documents. Travel: • Using GSM/Oracle, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative. General: • Receive visitors and telephone calls with tact and discretion, and acts according to the nature and urgency of each, including redirecting as appropriate; • Provide background information for appointments with official visitors and/or staff members; • Monitor requests for goods and services, including receipt, payment and inventory requirements. Correspondence: • Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance; • Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, grammar and accuracy prior to submitting for signature and clearance; • Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information in anticipation of the responsible officer's needs, or redirecting them as appropriate; identify and highlight incoming documents and attach background information and identify areas requiring action by professional staff, drawing their attention to specific items; • Ensure that technical reports and documents are in line with WHO standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority; • Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner. Human Resources: • Ensure the timely appointment/renewal of contracts, initiating requests for temporary and fixed-term staff in the HR Action Plan; • Performs all other related duties as assigned.

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards WHO’s mission and vision, as well as to the UN Core Values.

administrative and finance experience is required; • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft; • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems; • Excellent and demonstrated communication, consultation, negotiation and writing skills; • Proven organizational, financial, inventory and budgetary skills as well as familiarity with financial and technical rules, regulations and procedures relevant to budgets management and implementation.

Hungary is considered as a good place to live and according to most available online city rankings, Budapest rates highly in terms of general affordability, housing, and with high ratings in cost of living, business freedom and safety indicators. Medical and dental facilities are widely available, the climate is typical for a more southern European country, and the city has three international schools British, American and French. UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information.

Added 2 years ago - Updated 1 year ago - Source: unv.org