Admin Coordinator (Based inside the National Council for Women, Giza Branch)

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.

Under the Women’s Leadership, Empowerment, Access, and Protection (LEAP) programme, UN women have been working with the objective to provide essential services to those affected by conflict. In responding to women’s immediate and long-term needs, the project enhances women’s access to economic/livelihood opportunities through the creation of employment opportunities, including by supporting access to financial services, business development, and direct cash (through cash for work initiatives). To promote women’s empowerment, this is paired with the provision of protection referrals, awareness-raising on rights and gender-based violence (GBV), and psycho-social support.

Objective of the Assignment:

Under the overall supervision of UN Women’s Deputy Country Representative and direct supervision of LEAP Programme Analyst and the National Council for Women (NCW), the Admin Coordinator will contribute to the effective implementation of UN Women interventions taking place at the National Council for Women in Giza through providing administrative and logistical support to the ongoing training inside the production unit and the production kitchen in addition to overseeing the assets placed inside both units.

Duties and Responsibilities

Under the overall supervision of UN Women’s Deputy Country Representative, and direct supervision of the LEAP Programme Analyst and the National Council for Women (NCW) relevant staff members, the Admin coordinator will provide administrative and logistical support to the production unit and the production kitchen located inside the premises of the National Council for Women (NCW) in Giza. Specifically, he/she will

• Develop and manage the training calendar of the ongoing training programmes at both; the production unit and production kitchen at NCW Giza branch.
• Manage the usage of the production unit and production kitchen by the programme beneficiaries as co-working spaces in terms of scheduling appointments and ensuring proper usage of the existing assets
• Provide logistical support as needed to the trainers and NCW relevant staff to ensure effective delivery of the various training programmes
• Act as the custodian of all the raw materials and assets relevant to the production unit and production kitchen at NCW Giza branch
• Adhere to all the required reports, forms and paperwork requested by UN Women ECO.

Deliverables

Timelines

Develop a template for the training calendar at NCW Giza branch and share it with UN Women Eco and NCW relevant staff for review and approval

20 August 2021

Develop a template for the registration of the beneficiaries to use the production kitchen and production unit as a co-working space

20 August 2021

Submit a weekly schedule of the beneficiaries’ presence at the production unit and production kitchen to UN Women ECO and NCW relevant staff

25 August 2021 – 30 March 2022

Ensure the proper usage of the production unit and production kitchen assets and tools

25 August 2021 – 30 March 2022

Conduct regular (daily, weekly, bi-monthly) checks on the status of the assets and tools inside the production unit and production kitchen

25 August 2021 – 30 March 2022

Handle all the raw materials handover procedures and paperwork with the national council for women as per the guidance of UN Women ECO programme team

25 August 2021 – 30 March 2022

Submit all the relevant training paperwork to all the ongoing training at the production unit and the production kitchen as per the guidance of UN Women Eco Programme team and NCW relevant staff (for example but not limited to: the training schedule, list of participants, pre and post-training evaluation, etc..)

25 August 2021 – 30 March 2022

Provide any further administrative and/or logistical support as requested by NCW relevant staff and the programme trainers

25 August 2021 – 30 March 2022

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies

• Field Competency: Ability to work in the field and communicate efficiently with the beneficiaries;
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing knowledge;
• Gender Issues: Demonstrated analytical skills on issues related to gender, the economy, and poverty reduction;
• Programme formulation, implementation, monitoring, and evaluation skills demonstrated;
• Good knowledge of the technical area;
• Good organizational skills and ability to pay close attention to details.

Soft Skills: Excellent communication, presentation, and writing skills in Arabic and excellent command of the English Language.

Required Skills and Experience

Education:

• Bachelor’s degree or equivalent in culinary, applied arts, social services, law, or a related field is required.

Experience:

• Minimum of 1 year of technically demonstrated experience in the field of coordination and administrative support;
• Previous proven experience in the logistical support, fieldwork, vocational training field, with a focus and specialization on handicrafts and cooking, is a plus;
• Knowledge in gender equality and women empowerment and working with refugees and host community nationals is an asset.

Language Requirements:

• Excellent written and spoken Arabic and English languages are required.

Evaluation Criteria:

Individual consultants will be evaluated based on the following methodology: Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the financial evaluation.

Technical Weight Criteria: 70% (70 points)

• Criteria 1: Bachelor’s degree or equivalent in culinary, applied arts, social services, law, or a related field is required. (1****0 points)
• Criteria 2: Minimum of 1 year of technically demonstrated experience in the field of coordination and administrative support. (35 points)
• Criteria 3: Previous proven experience in the logistical support, fieldwork, vocational training field, with a focus and specialization on handicrafts and cooking, is a plus. (20 points)
• Criteria 4: Excellent written and spoken Arabic and English languages are required. (5 points)

Financial Weight Criteria: Lowest Financial Proposal: 30% (30 points)

The points for the Financial Proposal will be allocated as per the following formula:

• Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical);
• The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/ (Bid of the Consultant) x 30;
• 'Lowest Bid Offered' refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation.

Application:

Interested Individual Consultants must submit the following documents/information to demonstrate their qualifications:

• A cover letter with a brief presentation of your consultancy explaining your suitability for the work and link to the portfolio of work;
• A letter of motivation and UNWomen Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
• Personal CV; and Financial proposal; Proposed inclusive daily rate.

The above-mentioned documents should be merged in a standalone file including all of them since the online application submission does only permit uploading one file per application.

****Incomplete submission can be a ground for disqualification.****

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