Admin Assistant

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DRC - Danish Refugee Council

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Application deadline 1 year ago: Friday 18 Nov 2022 at 23:59 UTC

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Contract

This is a DRC - National contract. More about DRC - National contracts.

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, honesty, and transparency.

ABOUT THE JOB

The overall purpose of the role:

The main objective of the Admin Assistant is to ensure effective service delivery in the suboffice.

The support services manager and HR/Admin Officer will work closely with the Admin Assistant and support the implementation of HR services.

Admin assistant is involved to support Admin/HR officer and team leader support services in smooth implementation of HR & administration responsibilities in the suboffice.

Their work, which is often decidedly administrative in nature, involves documenting, absences, performance reports, and compensation and benefits information.

Responsibilities:

  • Understand standard HR practices, policies, and procedures, and take primary responsibility to run the Admin and HR functions according to the DRC Operations Handbook.
  • Ensure the presence of up-to-date Admin and HR documentation and recordkeeping to ensure effective administration and information management.
  • Ensure new team member receives the required equipment (computer, phone, desk, email addresses, Identity cards, etc) on 1st day of reporting.
  • Induction/onboarding; In liaison with other departments, arrange for onboarding for all newly recruited staff in their first week as per set guidelines.
  • Implement policies on issues like working conditions, performance, equal opportunity
  • Scan Admin/HR-related documents and archive them electronically in an organized manner.
  • Ensuring good records of staff attendance sheets, leave request forms, and tracking staff attendance and leave records.
  • Review monthly timesheets, scan, and file them electronically.
  • Taking record of incoming and outgoing correspondences and registering them
  • Office management and making sure the office environment and guest houses look neat and professional
  • Perform any other related activities as assigned by the supervisor relevant to the capacity and role.
  • Draft, prepare and finalize daily official correspondence and record in & out letters.
  • Monitor consumables, stationery, and cleaning materials for the office/ residence

Key Deliverables:

To maintain good record of HR files such as:

  • Organized filling system (Personal files, Attendance tracking, Leave management/record, timesheets, etc.).
  • Systematic onboarding of all new staff
  • Scanning and Archiving (Hard and Soft copies)
  • Supporting the Payroll process
  • Providing HR assistance

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

Education/qualifications:

  • University degree with a focus on business administration and/or human resources management, or a similar field.
  • Possess excellent written and verbal communication skills in English, Dari, and Pashto.
  • Basic computer literacy in MS Office packages.
  • Well-organized and proactive approach to work.
  • Highly motivated for his/her professional and academic improvement

Experience:

  • At least one year of work experience in professional settings.
  • Strong communication skills, both verbal and written.
  • Experience working in multicultural work settings.
  • Ability to establish and maintain good working relationships in a multi-ethnic.

Languages: (indicate fluency level)

  • Professionally understand (read and write) Pashto and Dari.
  • Excellent understanding of English (Communication and writing skills)

We Offer:

Salary and conditions will be in accordance with the DRC salary scale

Application process:

Interested? When applying for this position, all applicants must send a letter of motivation and DRC Job Application form, you can access our job application form from the below link.

DRC Job Application form link: https://www.acbar.org/Document/8060869251.docx

Note: Please attach the completed application form instead of CV along with your letter of motivation to the official DRC Job portal address mentioned in the job vacancy, Only DRC Job application form will be considered, please do not attach your CVs.

Females are highly encouraged to apply.

Added 1 year ago - Updated 1 year ago - Source: drc.ngo