DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Darfur, South Kordofan, Gedaref, Kassala, White Nile, Al-Jazeera State and Khartoum states.

The overall purpose of the role:

Under the supervision of the Base Manager, the HR and Admin assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities:

Human Resources

Filing of employee records as per legal and internal requirements
Develop and manage relevant HR and admin trackers - including leave, recruitment, learning and staff location
Support with administrative tasks related to recruitment, including posting of vacancies and coordination with candidates
Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
Support with basic tasks related to payroll, social security, insurance and staff claims (if any)
Responsible for ensuring that employees have valid ID cards at all times

Administration

Perform administrative tasks related to document management; including printing, coordinating signatures, scanning, and archiving
Book hotels and flights for DRC staff
Coordinate practicalities related to events, meetings and trainings
Monitor the stock level of office supplies and stationery and prepare replenishment orders
Handle DRC Guesthouse management including occupation planner, supplies, and maintenance
Supervise the cleaners/Cooks and oversee relevant requirements of the kitchen sets and hospitalities.

Experience and technical competencies: (include years of experience)

To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:

Minimum 1 year of relevant work in a similar job
Deep knowledge of the local context (Central Darfur)
Bachelor's Degree or Diploma in Business Administration or related area
Good communications skills
Fluency in English and Arabic
Ability to deal with emergency

Education: (include certificates, licenses etc.)
Diploma in Business Administration or related area

Core competencies

Basic

Advanced

Expert

Striving for excellence

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Collaborating

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Taking the lead

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Communicating

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Demonstrating integrity

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Find the definition of DRC’s Core competencies here

Languages: (indicate fluency level)
Fluency in English
Arabic

Key stakeholders: (internal and external)
External: Suppliers, landlords, repairs,
Internal: Programme, Finance, HR

¨Basic: I master the essentials, but may at times need help from others