Accounting & Finance Officer, NO-1, Mexico City, Mexico

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a hero

The PFP area within UNICEF Mexico CO raises funds in order to support the local program activities and contributes to global priorities through regular resources. During the last few years, fundraising operations grew in terms of activities and complexity. The success of the fundraising activities relies on timely and accurate financial data.

The Accounting & Finance Officer is a vital part of the team as he/she supports the Chief of Fundraising with accurate finance data to define the income/expenses annual budget and its periodic monitoring and evaluation. This position, not only monitors the monthly income/expenses cashflow with the different fundraising areas but also manages the relationships with other internal/external stakeholders such as Operations Area, banks, SAT, etc. This position manages all the accounting, finance, and reporting activities related to PSFR activities at the national, regional, and global levels.

For information of the work of our organization in Mexico, please visit our website: UNICEF Mexico and the video of our amazing results in 2021: Informe Anual 2021: Acciones de UNICEF - YouTube

How can you make a difference?

1. Supports the preparation, submission, monitoring, and reporting of PFP annual work plans, budget, and results

• Provides operational and technical assistance in the financial planning process by preparing/analyzing financial data/estimates and documentation; verifying relevancy, accuracy, and completeness to support budget planning.
• Assess budget expenditures; prepare regular analysis following the requirements of each PSFR area, modifications, and reports on budget situation for higher management oversight and actions.
• Drafts PFP budget in regard to staff, non-staff, and direct campaign costs.
• Gathers and consolidates information from the different functional areas of the PFP team in regard to income and direct costs during the Work-Plan and Budget preparation.
• Fills in the Impact platforms the Proposed Work-Plan and Budget (P), Latest Estimates (LE), Quarterly Progress Reports (QPRs); Cash Forecast, Monthly Revenue Forecast Update (MRFU), and Revenue and Expenses Report (RER)
• Keeps a track of income and expenses against the annual Work-Plan and monthly reports to the Chief of PFP.
• Responds to LACRO and PFP-HQ on any information required in regard to financial aspects of the PFP operation.

2. Monitors cash flows relating to private sector revenue and expenses

• Gathers and consolidates information from the different functional areas to forecasting and report the status of implementation of income and expenses of the PFP section, including the Dynamo fund.
• Prepares financial ad-hoc reports when needed, if needed highlights unusual activities, and keeps supervisor informed for timely action.

3. Monitors fundraising contributions

• Monitors and reports on the allocation of donations to grants related to ORP (PFP Cost Charging), ORR (Country Programme), ORE (Emergencies), RR (Regular Resources), RTF (Regional Thematic Fund), and DF (Dynamo Fund).
• Monitors and reports on RR Contributions against commitments taken by the Country Office.

4. Reconciles contribution receipts between Donor Perfect and VISION, and between VISION and PSFR bank accounts in coordination with the Database Assistant who issues information from Donor Perfect

• Reconciles and validates the information provided by the Database Officer ensuring a match of income figures between Donor Perfect, Vision, and the PSFR bank accounts.
• Monitors the Charges back and avoids their progress in case of the existence of the approval of the donor.
• Appropriately archives background documentation according to Operations and Audit guidelines.

5. Provides appropriate and consistent interpretation and application of PFP-related policies and procedures to support the fundraising operation at the country level

• Supports and advice the Chief of Fundraising on the interpretation and application of administrative policies, procedures, and regulations specifically developed for PFP functions in Country Offices
• Contributes to recommendations on the improvement of internal controls related to the operation of country office fundraising.

• Keeps its supervisor abreast of potential problem areas for further action.

  6. Works on Bank reconciliation (until the transition to a Global Shared Services Centre)

• Bank statement file creation (where applicable) and upload

• Matching, clearing, and reconciliation

• Processing and management of the chargebacks

  7. Performs any other duties and responsibilities assigned as required

• May be required to carry out specific administrative operational/control tasks for fundraising activities.

To qualify as an advocate for every child you will have…

• A university degree, preferably in accounting, financial management, or another related financial field is required. Supplemental formal financial / accounting training may be accepted if a university degree is not in a related financial field.
• One year of professional experience in financial management or audit.
• Advanced knowledge of Microsoft Office, especially Excel.
• Fluency in Spanish.
• Intermediate level of English (fluency is preferred).

You may also have the following desired education, experience, and languages, although they are not mandatory:

• Experience in an international organization and/or large corporation
• Experience in database packages, web-based management systems, and ERP systems (preferably SAP financial modules)

UNICEF constantly works for the well-being of its team. We offer:

• Hybrid work
• Flexible working hours and other flexible working arrangements
• International exposure (contact and networking with people from other UNICEF offices)
• Benefits above those provided by law in Mexico, such as 4-month parental leave for non-gestational parents and 6-month parental leave for gestational parents
• Paid vacations that are accrued after each month of work and can be taken flexibly
• The opportunity of impacting the future of children in Mexico.
• And many more, so apply now!

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Candidates must be citizen of Mexico to be considered eligible for this post.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Men are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.