2 x Procurement Associates, GS-6, Oxygen Team, Health Technology Centre, Supply Division, Cph

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 4,540 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

2 x Procurement Associates (GS-6 level)

Oxygen Team, Health Technology Centre, UNICEF Supply Division

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. Supplies are essential to fulfil children’s rights. UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children’s health, education and protecting them from abuse, exploitation and neglect.

For Every Child…a Sustainable Future

The positions are located within the Health Technology Centre (HTC) in Supply Division. Through applied technical, contractual and operational expertise, HTC supports UNICEF country programmes and procurement services partners. To respond to the increased demand from countries and partners seeking oxygen therapy solutions for the COVID-19 Outbreak response, the HTC has established a specialized team for the procurement of oxygen therapy supplies and solutions.

The positions are in the Medical Unit in Health Technology Centre reporting to the Contract Officer in the oxygen therapy team.

How Can You Make a Difference?

The Procurement Associates undertakes all procurement activities in accordance with the UNICEF Rules and Regulations, with a specific focus on tendering and expediting activities as well as monitoring and reporting on supplier performance and servicing Country office and partner requests for a segment of products.

The Procurement Associates will be responsible for assistance for a segment of products in Health Technology Centre with focus on oxygen therapy supplies and solutions; providing effective services to customers, ensuring accurate and timely processing of Requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

Under the supervision of a Contracts Officer, the incumbents perform all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures including:

1. Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply.
2. Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets. Prepare and draft price and cost estimates for PS transaction including freight.
3. Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Shipping and Quality Assurance Centre.
4. Monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
5. Monitors warehouse stock levels and in consultation with WIMC issues replenishment orders.
6. Drafts and prepares international tender invitations. Assists with preparation of CRC submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
7. Monitors the status of Country Office programme and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods. Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
8. Assists in preparation and analysis of all information materials including Country and or customer specific reports, updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
9. Contributes to the regular review of business processes, manuals and release note, and divisional and centre procedures.
10. Any other duties or assignments as requested by the supervisor.

To qualify as a Champion for every Child you will have…

Required:

• Completion of secondary education
• A minimum six years relevant working experience, preferably in a procurement function in a commercial fast-paced working environment
• Proficiency in Microsoft Office package, Word, Excel and Power point
• Knowledge of SAP or other ERP systems
• Fluency in English
• Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Desirable:

• Technical or University level courses in business related subjects
• Proven ability to manage and monitor the effective implementation of procurement activities
• Experience with procurement of medical equipment, in particular oxygen therapy products, and complex projects
• Knowledge of UNICEF programmes or other UN agencies
• Proficiency in an additional UN language (Russian, Spanish, Chinese, Arabic, French)

For every Child, you will demonstrate..

Core Values attributes

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies skills

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Thinks and acts strategically
• Manages ambiguity and complexity
• Works collaboratively with others

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks

Kindly note that this advertisement may be used to fill other similar positions in Supply Division.

The closing date is 27 September 2021. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at [email protected].

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNICEF is committed to promote the protection and safeguarding of all children.

Visit us at www.unicef.org/supply/