2 x Procurement Assistant, GS-5, Medicines and Nutrition Center (MNC), UNICEF Supply Division, Copenhagen

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,195 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, commitment

The Medicines and Nutrition Center (MNC) is part of Supply Division and manages the procurement and contracting of pharmaceuticals, and nutrition products for all UNICEF offices, Copenhagen warehouse and regional hubs, focusing on optimizing emergency response and access to affordable and quality assured products in a timely manner. MNC is responsible for establishing global long term procurement arrangements for pharmaceuticals and nutrition products.

The Procurement Assistant will support the procurement cycle for a segment of Nutrition products and services. Providing effective services to customers, ensuring accurate and timely processing of requisitions and requests up to the completion and closure of the order, with the overall goal of meeting the needs and requirements of the customers.

How can you make a difference?

Under the supervision of a Contracts Manager, performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures including:

1. Reviews and evaluates incoming purchase requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
2. Reviews material specifications and requirements with customers, countries, the technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Transport and Quality Assurance Centre.
3. Prepare and draft price and cost estimates for Procurement Service transaction including freight
4. Drafts and prepares international tender invitations. Assists with preparation of Contracts Review Committee (CRC) submission. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements and Direct Order Arrangements.
5. Monitors the status of Orders and Deliveries with close coordination with Supply Division’s Transport Centre. Pro-actively follows up on placed orders and deliveries with all parties concerned to ensure timely and safe delivery of goods. Monitors Centre specific Key Performance Indicators. Transmits all relevant information to customers including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
6. Updating of databases and management systems for use by Head Quarter, Field Offices or Regional Offices.
7. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
8. Contributes to the regular review of business processes, manuals and release note, and divisional and Centre procedures. Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply.
9. Maintains order filing in accordance with UNICEF guidelines.

10. Any other duties or assignments as requested by the supervisor.

    To qualify as an advocate for every child you will have…

    Requirements:

• Completion of secondary education
• A minimum of 5 years of progressively responsible administrative or clerical work experience
• Fluency in English

Desirables:

• Technical or university courses related to the work of the organization.
• Work experience in procurement function
• Understanding of development and humanitarian work
• Proficiency in another UN language (Spanish, French, Russian, Chinese, Arabic).

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Eligibility:

UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

The closing date of this position is 28 June 2023.

Please note that we may utilize the applicant pool for this position to identify candidates for similar upcoming vacancies at the same level and within the same functional area.

Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: https://jobs.unicef.org/en-us/listing/

Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.

Visit us at www.unicef.org/supply/