103324- Finance & Admin Intern, Harare-Zimbabwe

Job Description

1. Financial Accounting

• Reviewing of payment requisitions to ensure completeness and correctness of documents before processing payment.
• Sending of payment confirmations to vendors.
• Assisting in maintaining records and accounting for Petty Cash.
• Reviewing documents submitted for legalization of travel and project activity advances for completeness and correctness.
• Preparing payments, receipts, and journal vouchers.
• Assisting in maintenance of finance and administration department files.
• Assisting in year-end preparations for financial audits.

2. Office Administration

• Assist in office reception duties, including answering of phones and receiving visitors.
• Assist in inventory control (asset register, inventory control)
• Assisting in monthly conducting vehicle mileage reconciliations and cost allocations.
• Assist in receiving items from vendors and updating stock cards where applicable.
• Assist in periodic verification of physical inventory and assets and general maintenance of stock database.
• Assist in ensuring routine servicing of motor vehicles, motorcycles, and equipment as and when due and keeping maintenance log.
• Assisting in ensuring office facilities for maintenance of a healthy and safe workplace.

3. Programs Department Support

• Assisting in logistical preparations for workshops, conferences, exhibitions, and cooking demos.
• As and when required, traveling within Zimbabwe, for HarvestPlus-CIAT program activities to facilitate logistical arrangements and payments of allowances and to ensure delivery of services by service providers.

4. Any other Finance and Admin duties as assigned by the supervisor.

### Requirements

• Degree or equivalent profession education in Accounting or Business Administration obtained from a recognized institution.