Zonal P&C Officer-2

Overview

Join our team to support vulnerable children and their families by managing P&C functions.

You have:

• Bachelor’s degree or equivalent in Human Resources or management with field/practical experience.
• 2 years’ experience in Human Resources/Humanitarian organisations/Administration.
• Basic understanding of the Labour Act and HR policies and practices of South Sudan.
• Understanding of Child and Adult Safeguarding law, prevalent policies and practices in South Sudan.
• Strong computer and knowledge management skills, including the ability to learn new platforms quickly.
• Critical thinking skills to relate work performed to the broader business context.
• Strong relationship building and spiritual maturity in Christian faith, ability to influence, innovative, and proactive personality.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

P&C Technical support

• Communicate all P&C policies, procedures and standards to the line managers and staff in the programs/ projects in counties.
• Ensuring that P&C policies, standards and processes are adhered to by all line managers and staff within the County.
• Clarify issues on policies, procedures and guidelines as and when needed.

Recruitment and staffing in the Counties

• Compile the Annual staffing plans for the Projects/ Programs in the counties.
• Prepare monthly recruitment plans in line with the annual zonal recruitment plans.
• Manage the recruitment in coordination with the Zonal P&C Coordinator in the Work Day.
• Conduct periodic new staff orientation to all new recruits.

Contract (New contracts & Renewals) Management

• Maintain contract tracker staff in the programs/ projects and alert line managers well ahead of time on contract ending and renewal plans.
• Getting information from line managers on end of contracts and arrange serving end of contract notice to staff well ahead of the end date of contract.
• Get the contract letters from National Office and distribute the contract letters – New and renewals- to staff.

Staff and Volunteer incentives pay roll information compilation

• Review, update and send the updated staff information and provide information to Zonal P&C Coordinator for pay roll preparation and reconciliation.
• Update and send the Volunteer incentive pay information to Zonal P&C Coordinator for incentive pay.
• Raise terminal benefits and incentive payment related issues of affected staff to National Office Finance and P&C focal points.

Workday management

• Enter all required staff data in Workday and update the workday records.
• Reconcile the workday records with pay roll and other information in consultation with the National P&C Coordinator (In-charge of workday operations).
• Ensure that the line managers enter/ complete the required procedures in Workday as per recruitment, performance management, staff movements, and staff exit guidelines.

Staff well being

• Execute staff care interventions in the County in consultation with the National Office point person.
• Handle staff grievances and disciplinary issues in consultation with the Zonal P&C Coordinator.
• Support the implementation of Employee Engagement activities as per the Our Voice Action Plan

P&C Files management

• Monitor, update, and manage staff records (Both virtual and hard copies) and provide accurate HR information for management decision-making
• Keep an efficient filing system (BOX files and Staff files) and verify periodically the accuracy of staff information on personal files.
• Ensure employee files are accurate and well-managed and always kept under lock and key;
• Track staff movement in regards to absence, sickness, and annual vacation
• Work day system information management, ensuring all staff data is accurate.

Safeguarding focal point at the county level

• Together with the Zonal P&C Coordinator, arrange staff and volunteer orientations on Safeguarding.
• Ensure all staff and volunteers have signed and acknowledged the updated, contextualized Child and Adult Safeguarding policy.
• Support Safeguarding incident management and investigations.

Reporting

• Prepare a monthly report detailing key contributions and achievements, challenges, support needed, and plans for the next month.

Preferred Knowledge and Qualifications

• Bachelor’s degree or equivalent in Human Resources or management with field/practical experience working with situations of HR policy formation, guidance, and implementation.
• Basic understanding of the Labour Act and HR policies and practices of South Sudan.
• Understanding of Child and Adult Safeguarding law, prevalent policies and practices in South Sudan.
• Strong computer and knowledge management skills, including the ability to learn new platforms quickly
• Critical thinking skills to relate work performed to the broader business context.
• Technical skills: Skills in Human Resources and management.
• Experience: 2 years’ experience in Human Resources/Humanitarian organisations/ Administration.
• Other: strong relationship building and spiritual maturity in Christian faith, ability to influence, innovative, and proactive personality.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 9 months ago - Updated 8 months ago - Source: wvi.org